Controlling access to IBM® Cognos Analytics reports, folders, and packages

The second part of controlling Analytics access through Sterling Selling and Fulfillment Foundation is to set specific permissions to entries in Analytics.

1. In Cognos Connection on the Capability screen, locate the entry for which you want to set access permissions.
2. Click the down-arrow icon next to the desired entry to display the corresponding Set Properties menu. Click Set Properties. The Set Properties screen displays.
3. In the Set Properties screen, select the Permissions tab.
4. Choose whether to use the permissions of the parent entry or select permissions specifically for the entry:
   • To use the permissions of the parent entry, clear the Override the access permissions acquired from the parent entry option. If you are prompted to use the parent permissions, click OK in the prompt dialog. Click OK on the Set Properties screen.
   • To set access permissions for the entry, select the Override the access permissions acquired from the parent entry option. Proceed to step 5.
5. To remove an entry from the list, select it and click Remove.
6. To specify a new entry for which you want to grant or deny access, click Add.
7. The Select Entries screen displays. Click sscap.
8. In Available Entries, select the SYSTEM checkbox and click the arrow to move it to Selected Entries.
9. Select entries using one of the following methods:
   • To choose from the listed entries, click the appropriate namespace, and select the users, groups, or roles.
   • To enter new names, click Type and type the names of the groups, roles, or users into the Entries field. Separate multiple entries with a semicolon (;).

     For example: sscap/SYSTEM;Cognos/Everyone

10. Click the right-arrow to move entries to the Selected entries box and click OK when done. You return to the Permissions tab on the previous screen (Set Properties).
11. Click add. You return to the Select entries screen.
12. Select sscap and then click the arrow to move sscap to Selected Entries. Click OK. You return to the Permissions tab, with sscap added to the Name column.
13. To specify permissions for a user, group, or role, select the appropriate checkbox in the Name column and then select permissions checkboxes in the Grant or Deny columns. The icon next to each user, group, or role in the Permissions column represents the type of access granted or denied. Repeat this step for each user, group, and role.
14. If you want to replace the existing permissions of the child entries with the permissions you set for this entry, in the Option section, select the Delete the access permissions of all child entries check box. This option appears only with the entries that are containers.
15. Click OK.