IBM OpenPages Data Privacy Management

IBM OpenPages® Data Privacy Management (DPM) solution is used by an organization to aid in complying with data privacy regulations. With DPM, you can maintain an inventory of all private data across the organization within OpenPages by using an integration with IBM® Knowledge Catalog.

This video provides an overview of IBM OpenPages Data Privacy Management.

The integration imports metadata from IBM Knowledge Catalog into OpenPages. The data itself is not imported.
Note: To integrate with IBM Knowledge Catalog, you must meet the following prerequisites:
  • You must have a IBM Knowledge Catalog instance on IBM Cloud Pak® for Data.
  • You must have a fresh installation of OpenPages 8.3 or later.
Before you import data from IBM Knowledge Catalog, do the following tasks:
  • In IBM Knowledge Catalog, create at least one catalog. Add assets to the catalog.
  • In IBM Knowledge Catalog, classify the assets. Make a list of the classifications that you want to import into OpenPages.
  • Optional: In OpenPages, create a questionnaire template to use for privacy assessments.
When you import data from IBM Knowledge Catalog, the data is mapped to the following object types in OpenPages:
Table 1. IBM Knowledge Catalog content mapping

IBM Knowledge Catalog content...

Is loaded as a...
Project System
Asset Asset
When OpenPages imports data from IBM Knowledge Catalog, it does the following tasks:
  • For projects, the import process does the following tasks:
    • Identifies projects that contain assets with one or more of the classifications that you configured for the import.
    • If the project does not exist in OpenPages, the import process creates a new System object.
  • For assets, the import process does the following tasks:
    • Identifies assets with one or more of the classifications that you configured for the import.
    • If the asset does not exist in OpenPages, the import process creates a new Asset object and starts the Privacy Impact Assessment workflow.

      If the asset is part of a project, the Asset object is added as a child of the System object.

    • If the asset exists in OpenPages, the import process checks for updates, such as links to other projects and changes to the status of the asset.
When projects or assets change, the import process makes the following updates:
  • If a project is deleted from IBM Knowledge Catalog or if it no longer contains classified assets, the System object remains in OpenPages. The import process changes the Status field on the System object to No Longer Private.
  • If an asset no longer matches the classifications that you configured for the import, the import process changes the Status field on the Asset object to No Longer Private.

    If an asset is deleted from IBM Knowledge Catalog, the import process changes the Status field on the Asset object to Deleted.

Note: The import process does not update names. If an asset is renamed in IBM Knowledge Catalog and you want to use the new name in OpenPages, manually delete the Asset object and then re-import it into OpenPages.