Creating public views

Edit online

By default, views are private. You can create a public view when you initially save it.

Note: Select the Share with other users checkbox to create a public view.

About this task

You must save a public view with a unique name. If the view name is not unique, the result depends on the user type:
  • If a regular user creates a new public view with an existing name, the system displays an error message, and the view is not saved.
  • If an administrator creates a new public view with an existing name, the View name already exists, overwrite? message is displayed. If you select Yes, the older view is overwritten.
For more information to save a custom view see Save Grid Layout. Complete the procedure to create public view.

Procedure

  1. To add a column to the view, select the Column icon (Column icon). For more information, see Show/Hide Columns.
  2. Click the Settings icon (Settings icon).
  3. Click Save Grid Layout to New View.
  4. In the Save views window, enter a unique name for the view.
  5. Select the Share with other users checkbox.
  6. Click Save current view.