What's new in IBM Maximo Inventory Optimization

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Learn about what's new in IBM® Maximo Inventory Optimization. Highlights of the new features and enhancements that are introduced for each release are provided.

For more information on new features and enhancements for Maximo Inventory Optimization, go to Maximo Inventory Optimization Releases information.

What's new - September 2025

The September 2025 update to IBM Maximo Inventory Optimization includes the following enhancements:

Enhancements

  • You can use Dashboard in the Administration application to monitor system health, view environment versions, and run or review key operational activities for IBM Maximo Inventory Optimization.
  • The Field finder feature in Administration application enables users and administrators to quickly locate fields, expressions, and conditions across modules. This enhancement simplifies configuration, troubleshooting, and customization tasks.
  • The Cost model feature in Administration application enables organizations to define and apply cost logic to assets, inventory, and operations. It supports dynamic cost calculations such as stockout penalties, holding costs, purchasing costs, and expediting fees based on item attributes and changing business conditions.
  • In the Maximo Inventory Optimization Essentials, the import page now includes detailed summaries such as new and matching item counts, uploaded usage month range, and updated optimization end period, making data validation and review more efficient.
  • In the Maximo Inventory Optimization, you can now name work queues and add notes in multiple languages, improving localization and usability across global teams.
  • In the Maximo Inventory Optimization, A new option, Use placeholder as template, is now available in Workflow configuration. When enabled, it auto-fills the notes field with translated placeholder text during approval or denial actions. This helps guide reviewers and supports multilingual customization.

What's new - June 2025

The June 2025 update to IBM Maximo Inventory Optimization includes the following enhancements:

Enhancements

  • You can now use the Distinct values function in column headers in IBM Maximo Inventory Optimization to view and filter unique values in a field.
  • The product name IBM MRO Inventory Optimization is now IBM Maximo Inventory Optimization. All references to MROIO or MRO IO are updated to MIO.
  • You can now use IBM Maximo Inventory Optimization Essentials, a simplified version of the existing tool. It provides stock holding recommendations with minimal setup and is designed for smaller businesses.
  • Work queues inventory statistics are now available to help you monitor and manage inventory more effectively.
  • When you add a work queue, you can now select a Half yearly frequency. This option gives you more flexibility for planning and reporting.
  • Personal form views are available for both work queue and workflow form view, allowing you to customize layouts and fields to match your preferences.

What's new - March 2025

The March 2025 update to IBM Maximo Inventory Optimization includes the following enhancements:

Enhancements

  • You can now use the Extract API to retrieve data from Maximo Inventory Optimization for further analysis, storage, or integration into other systems such as data lakes or ERP systems. This API supports data extraction for different periods, pagination, and filtering, which offers flexibility in how you retrieve and manage a large dataset.
  • You can now add note for approval in workflow configuration.
  • With the API key management feature in the Administration application, you can now securely create, filter, and delete API keys with expiration dates. This feature enables you to manage API access for business partners and applications without needing IBM support intervention.
  • With the Data reset feature in the Projects application, you can clear client-specific data tables in preparation for new configurations, opportunity assessment, or client setups. This task is crucial for managing client environments while ensuring the integrity and validation of data during system implementation.

What's new - December 2024

The December 2024 update to IBM Maximo Inventory Optimization includes the following enhancements:

Enhancements

In the Inventory application now includes the following enhancements:
  • The Bulk Attachments feature allows you to add attachments to items in bulk. You can also remove these bulk attachments directly from the form view.
  • Workflow Originators can now edit items directly within the workflow module.

In the Administration application now includes following enhancements:

  • The Workflow configuration feature now includes an option to send workflow summary progress reports to Workflow Originators at customizable frequencies.
  • You can view a list of users assigned to a role as part of the access management roles feature, allowing for more control over permissions and access.

The REFERENCES module has been updated with new tables: Store Item, Issues, and Receipts.

In the ITEMS grid, the End Session feature has been enhanced to include column management, improving the user interface and experience.

Additionally, you can now self-manage workflow rules, giving you more control over the workflow process.

What's new - September 2024

The September 2024 update to IBM Maximo Inventory Optimization includes the following enhancements:

Enhancements

The filter and view design is enhanced with improved alignment in the filters and view design. With the search feature, you can search for your saved views and filters. Added manage views and filters functionality in References module. Added manage filters functionality in Equipment module and Imports module of Projects application. The filters are listed alphabetically and are separated into public and private filters.

The workflow and manage recipients feature is enhanced with the filter feature on Manage recipients window, you can filter Condition one and Condition two on Administration Workflow settings. Added Filter by rule condition toggle to filter rule condition one and rule condition two on Inventory WORKFLOW grid. Removed the Edit default recipients option from the WORKFLOW grid settings menu. Replaced Add recipients tool with Manage my recipients on Inventory WORKFLOW grid. Added new administrative feature to create workflow Condition library, Rules, and Roles. Replaced Edit default recipients tool option for the End session on the workflow tab with the Manage my recipients tool. Column management was added to all tabs in end session.

Changes are made to commit behavior. When you commit the changes, the action is performed in the background. Once the commit is done, a toast notification displays with the option of more info listing the count of items saved, exported, and entered Workflow for review. Added new item state Processing.

What's new - June 2024

The June 2024 update to IBM Maximo Inventory Optimization includes the following enhancements:

Enhancements

Changes are applied to the options in the deferred functions. The One day option is removed. In its place, choose between Three months and Six months. Wherever a username is visible, inactive users have Inactive appearing after their name. Filter on sets is now available in the Administration user module. API endpoints are now added for Equipment, Bill of materials, and Event data.

Changes are made to filters that are applied and or retained. When you want to switch between work queues and item modules, the a few things happen. First, filters are retained when someone comes to the same work queue. Next, a form displays the first time someone comes to the same work queue. If someone navigates between the grid and form, the filter is retained. And then filters are cleared when someone goes to another work queue.

What's new - March 2024

The March 2024 update to IBM Maximo Inventory Optimization includes the following enhancements:

Enhancements

Users who are currently logged in are now indicated on the Admin User Page. Also, a new data source Live_Commits_Exports is available. A few validation features are now shown to users. The first is a validation to an email domain when special characters are added, and the second is that a validation is now added to the File name for any invalid characters. The file name is the one that is used on an export profile for Data export config. Next, the Manage recipients module is now automatically enabled when the Inventory workflow module is turned ON. And finally, the Export management tool advanced filters Created by field is now listed alphabetically.

What's new - December 2023

The December 2023 update to IBM Maximo Inventory Optimization includes the following enhancements:

Projects Application

The Projects application is a new feature that is introduced to help consultants manage data manipulation directly on databases controlled by IBM Maximo Inventory Optimization. The projects application is used to separate project work from the day-to-day running of client inventory. Users require permission to access the Projects application. If permission is granted, the user can access the Projects application through the Application menu.

Basic filters for Work queue definition management

There is a basic filter available for managing Work queue definitions. It has been introduced to simplify the expression definition for MIO users.

What's new - September 2023

The September 2023 update to IBM Maximo Inventory Optimization includes the following enhancements:

Smart review

Smart review exists to reduce the workload of inventory controllers. An inventory controller can use Smart review to accelerate the review process by including the accept and review confidence scores into their decision-making processes.

What's new - June 2023

The June 2023 update to IBM Maximo Inventory Optimization includes the following enhancements:

Enhancements

Guest user management
Guest users are now managed within the Administration module. With Guest user management, users can add, edit, and delete guest users. Users are also able to restrict guest user access to only analytics, only workflow, or both workflow and analytics. Standard users require permission to add and manage guest users.
Reviews without reviewers
Reviews no longer need a pre-defined reviewer. Workflow reviews without an assigned reviewer display the status of Missing recipient. These reviews are in a reviewer's My outstanding requests grid. A user can add a recipient to the review by using the Add recipient module in Workflow.
Add recipients from manage recipients
You can add new recipients by using the global recipients tab. You can also use Manage recipients to search for a user without knowing the username.
Edit default recipients
Each user can create their own recipient list for all rule-role combinations with the Edit default recipients module. From this dialog, a user can add, replace, remove, and reset user settings to global default settings. If a default recipient list exists, this list is displayed as the default list in the Edit default recipients module.
Export management
Exports have been renamed to Export history. All users have access to export history. Users need access permission to view all exports in the system and to reexport. Without permission, a user can view only User exports.

What's new - March 2023

The March 2023 update to IBM Maximo Inventory Optimization includes the following enhancements:

Workflow recipient manager

Workflow recipient manager simplifies the task of adding and removing recipients for the user. The option is only available to users with the necessary Workflow recipient manager permissions. Workflow recipient assignment can be done in three levels. On the Manage recipients page, the user with workflow recipient permission can define a search criteria. The search criteria can include any combination of users, roles, and rules. The user can then choose to add, replace, or remove recipients, either as a bulk action or an individual action. When a user runs a search in workflow recipient manager, the results are grouped in three categories.

Prevent items from dropping out of workflow

Configuring workflow allows clients to manage the way IBM® MIO Inventory Optimization handles items in workflow when data changes because of a refresh or changes in workflow rules. The option is only available to users with workflow configuration permission and can be accessed under Administration. Enabling workflow configuration gives users the choice of if they want items to drop out of workflow when rules are not met after a refresh. If the option is on, then items drop out and workflow approval is canceled. If the option is not set, then the item is updated and continues through the workflow approval process.

Export engine migration

When users make downloads by using the API, a download date is displayed in the Manage exports window. Downloaded export batches are shown as Downloaded.

Enhancements

A filter icon is added to the toolbar, allowing user tables to be filtered according to username, full name, and emails. Another enhancement is that smart review models are automatically run after an EOM data refresh. To work, this needs to be set up by the user.

Further changes

Bulk edit from file performance support issues are fixed.