Running a license use report

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Use the Licenses application to run one or more reports that compare license record information to deployed asset data obtained through discovery. The comparison data provided in the reports indicate areas for corrective action and help clarify your state of audit-readiness.

Before you begin

After you have added your licenses to the database and imported the latest deployed software data, you can run license use reports. Before running any reports, make sure all the relevant data is available in the appropriate applications. For example, before you can run a Points based audit report, you need to have the Points fields completed for the relevant software in the Software Catalog application.

About this task

The license use reports that you can run are:
Table 1. License use reports
Report Report file name Description
Install based audit installaudit.rptdesign Displays the total license capacity for specific products, the total discovered capacity for computers where the software is installed, and the variance. This report only returns data for products that are associated with licenses with a capacity unit of INSTINST (installed instances). Each of the returned totals are hyperlinked to a subreport which displays details that are used to make up the total.

Includes install based license details and install based deployed details, which are drilldown reports that show the license capacity details of the summarized license count and the deployed details of the summarized deployed count, respectively.
Install based audit by customer installaudit.rptdesign Displays the install-based license audit information by customer. If the license is assigned to a specific customer, the defined capacity in the license is compared to the number of deployed assets associated with that same customer, and the variance is noted in the report.
Points based audit pointsaudit.rptdesign Displays the total license capacity for specific products, the total discovered capacity (a summary of the count of computers with the software installed multiplied by the points value specified for each product), and the variance. This report only returns data for products that are associated to licenses with a capacity unit of POINTS. Each of the returned totals are hyperlinked to a subreport which displays details that are used to make up the total.
Points based audit by customer   Displays the points-based license audit information by customer. If the license is assigned to a specific customer, the defined capacity in the license is compared to the number of deployed assets associated with that same customer, and the variance is noted in the report.
Processor based audit cpuaudit.rptdesign Displays the total license capacity for specific products, the total discovered capacity (the number of processors identified on the computers where the software is installed multiplied by the core multiplier value specified in the license), and the variance. This report only returns data for products that are associated with licenses with a capacity unit of PROCS (processors) or PROCCORE (processor core). Each of the returned totals are hyperlinked to a subreport which displays details that are used to make up the total.
Processor core based audit cpucoreaudit.rptdesign Displays the total license capacity for specific products, the total discovered capacity (the number of processors identified on the computers where the software is installed, multiplied by the number of cores and by the core multiplier value specified in the license), and the variance. This report only returns data for products that are associated with licenses with a capacity unit of PROCCORE (processor core). Each of the returned totals are hyperlinked to a subreport which displays details that are used to make up the total.
PVU based audit pvuaudit.rptdesign Displays the total license capacity for specific products, the total discovered PVU for computers where the software is installed, and the variance. This report only returns data for products that are associated with licenses with a capacity unit of VALUNITS (value units). Each of the returned totals are hyperlinked to a subreport which displays details that are used to make up the total.

Includes PVU based license details and PVU based Deployed Software details, which are drilldown reports that show the license capacity details of the summarized license count and the deployed details of the summarized deployed count, respectively.
PVU based audit by customer pvuaudit.rptdesign Displays the customer side PVU subcapacity based license audit information. If the license is assigned to a specific customer, the defined capacity in the license is compared to the number of deployed assets associated with that same customer, and the variance is noted in the report.
PVU subcapacity based audit pvusubaudit.rptdesign Displays the partial license capacity for specific products, the partial discovered processor value units (PVUs) for computers where the software is installed, and the variance. This report only returns data for products that are associated to licenses with value unit capacity.
PVU subcapacity based audit by customer pvusubaudit.rptdesign Displays the customer-side PVU subcapacity based license audit information. If the license is assigned to a specific customer, the defined capacity in the license is compared to the number of deployed assets associated with that same customer, and the variance is noted in the report.
RVU based audit rvuaudit.rptdesign Displays the total license capacity for specific products, the total discovered RVU for computers where the software is installed, and the variance. This report only returns data for products that are associated with licenses with a capacity unit of VALUNITS (value units). Each of the returned totals are hyperlinked to a subreport which displays details that are used to make up the total.

Includes RVU based license details and RVU based Deployed Software details, which are drilldown reports that show the license capacity details of the summarized license count and the deployed details of the summarized deployed count, respectively.
RVU subcapacity based audit rvusubaudit.rptdesign Displays the partial license capacity for specific products, the partial discovered resource value units (RVUs) for computers where the software is installed, and the variance. This report only returns data for products that are associated to licenses with value unit capacity.
MSU based license audit msuaudit.rptdesign Displays the total license capacity for specific products, the total discovered capacity (the sum of MSU on the computers where the software is installed), and the variance (the total license capacity minus total discovered capacity). This report only returns data for products that are associated to licenses with the capacity unit set to MSU. Each of the returned totals is hyperlinked to a subreport which displays details that are used to make up the total.
Mainframe value unit audit valueunitaudit.rptdesign Displays the total license capacity for specific mainframe products, the total discovered capacity (the sum of value units on the computers where the software is installed), and the variance (the total license capacity minus total discovered capacity). This report returns data only for mainframe software products whose licenses measure capacity in value units. Running the report first converts capacity that was originally discovered in MSU to value units and then displays the results in value units. Each of the returned totals is hyperlinked to a subreport which displays details that are used to make up the total.
MSU based license audit by customer msuaudit.rptdesign Displays the following information about the licenses for each customer: the total license capacity for specific products, the total discovered capacity (the sum of MSU on the computers where the software is installed), and the variance (the total license capacity minus total discovered capacity). This report returns data only for mainframe products that are associated to licenses with the capacity unit set to MSU.
License details licensedetails.rptdesign (Not an audit report) Provides a method to print the details for each license record.
Software products by vendor and license swvendlic.rptdesign (Not an audit report) Groups by vendor, and displays the licenses associated with each vendor and the software associated with each license.

The Licenses application provides a reports option that lets you view and manage the following things:

On Demand Reports: BIRT reports that come with the product are related to and available in the Licenses application. The reports available to you are based on your security groups.

Scheduling Status: Reports that are scheduled to run on a recurring basis or at a time in the future. You can view or edit report schedules.

For help running reports, click Help in the Reports window, which appears after you select the Run Reports action in the Licenses application.

To prepare for your software audit, follow these high-level steps:
  1. Verify that you have the most up-to-date discovery data available.
  2. Decide what license type you want to report on.
  3. Run the appropriate report for the license type. See the procedure.
  4. In the report results, compare the authorized data to the discovered data and identify the differences.
  5. Take corrective action, based on the differences.
  6. Continue to rerun the report and make corrections until you are satisfied with the results.
If you find differences in the counts in the report, it does not necessarily mean that you are out of compliance. For example, some software that is valid to exclude might not have been excluded from the audit report. Software that is used only for disaster recovery, early support programs (for example, beta programs), development or testing, and evaluations or trials, could be exempt from an audit. This problem can be corrected in the Software Catalog application by excluding this type of software from license use reports. The purpose of the license use report is to provide the basis for further investigations and corrective actions. It helps you determine your audit readiness, but alone does not determine compliance.

The steps for running a license use report follow.

Procedure

  1. On the navigation bar, click Go To > Assets > Licenses.
  2. In the Licenses application, use the record list's Advanced Search to open all the licenses for the license type that you want to use in your report. Then select the Select Records check box and check all licenses in the list (by clicking the check box in the header row).
  3. Select the Run Reports action.
    If you receive the message The request page for the report has not been generated, do the following: select Go To > Administration > Reporting > Report Administration, in the record list display one of the license use reports (using the report file name from Table 1), select the report, and in the Settings section of the Report tab click Generate Request Pages.
  4. In the Reports window, on the On Demand Reports tab, select the report that you want to run.
  5. On the Request Page window, go to the Schedule section and schedule when to run the report.

    If you select the At this Time button, click the Select Date and Time icon to specify exactly when to run the report. If you select the Recurring button, click the Select a Value icon to specify the intervals to use when running the report (use the Preview button to display the dates and times that the report runs, based on the interval you specified); then click OK to save the interval.

  6. On the Request Page window, use the e-mail section to specify who you want to send the report to.
    This step is optional if you are generating an immediate report.
  7. Click Submit.
    Upon receiving the report, you can take any needed corrective actions, based on the differences between the license record data and the deployed asset data obtained through discovery.