Creating recurring reservations
Recurring reservations can reserve spaces, equipment, and food services for a series of meetings. If the selected space is not available for every occurrence of the series, the selected space is placed on hold for the available times, and the exceptions are displayed. You can assign available alternate spaces to the exceptions.
About this task
You can manually assign an available room to an exception or have IBM® Maximo® Real Estate and Facilities automatically assign available rooms to any or all of the exceptions. For the automatic assignment, if no rooms are available on the same floor as the room that is on hold, the search expands to spaces in the same building. If there are no available rooms in the same building, the search expands to spaces in the same property.
By default, up to two months of exceptions are displayed. You can change the search duration in the Exception Check Duration field that is in the Reservation Settings tab in the Application Settings form.
Procedure
- In the Request Central portal section, select My Calendar.
- In the Calendar section, select the day to start the recurring reservation and click Create.
- In the Reservation Details section of the Room Reservations form, specify the reservation type and the subject.
- Click Recurrence.
- In the Recurrence tab, specify the details about the recurrence and click Save Recurrence.
- In the Search Criteria, specify the room search criteria.
- Select a room and click Book Selected Room(s).
- If the room you selected is not available for all of the occurrences, in the Exceptions section, assign the room exceptions to alternate rooms and click Accept Assignments.
- Review the reservation details and click Submit.