Modify records task
The Modify Records task modifies values in existing records.
- Label
- This is the label used to identify this task. This field's text appears on the shape in the drawing that represents this workflow task. Use the standards in Workflow naming conventions.
- Description
- A description of this task goes in this field.
- Formulas
-
Defines the formula recalculation behavior on this task when the record is saved. The default is
Disable Auto Recalculation. To change the value, click the recalculate formulas icon.
The three possible values are as follows:
- Recalculate as Needed
- Recalculates most formulas only if any input value of the formula changed during the task's activities. Extended formulas that contain query and/or association tokens are recalculated on every save.
- Disable Auto Recalculation
-
Extended formulas that contain query and/or association tokens are not recalculated. All other
formulas are recalculated only if any input value of the formula changed during the task's
activities. This is the default value.
Extended formulas that contain query and/or association tokens can take longer to calculate, so this option provides performance optimization.
An example of the use of Disable Auto Recalculation is within a DataConnect task that is importing a substantial number of space records. You may wish to delay any floor/space rollup recalculations until after all the space records have been imported.
- Recalculate All
-
Forces every formula to be recalculated during the record's save.
Selecting Recalculate All may slow performance.
An example of an appropriate use of Recalculate All is in a data cleansing workflow that refreshes formula values in the database that are stale for whatever reason. For example, if the definition of a formula changes for a business object, existing records may contain incorrect values as a result of the change. You may wish to use Recalculate All in a maintenance workflow that runs through the records and updates their formula values.