Running contract disclosure BIRT reports

Procedure

  1. Go to Contracts > Financials > Process Contract Disclosure Reports and click Add.
  2. On the General section, enter Name. Select the Accounting Type, Report Name, and Export Type. Now based on the Accounting Type selected, it will allow you to select Report Name from the list. For Accounts Payable (AP) it will display the existing Lessee reports and for the Accounts Receivable (AR) it will display the new GASB 87 Lessor accounting standard reports.
    When the Report Name is selected, the Parameters section with relevant parameters needed for the report, Business Unit section, and BIRT Report section will become visible.
  3. On the Parameters section, set the Report Currency, Accounting Calendar, Period From, Period To and other parameter values as needed for the report.
    Note: Some of the reports display Period As Of p arameter instead of Period From and Period To parameters.
  4. On the Business Unit section, select a single or multiple Business Units as needed.
  5. On the Contacts section, select people to send the email notification once the report is processed.
  6. Click on Create Draft action.
  7. Review all the information and click Process. The Contract Disclosure Report form will be closed.
  8. After the Contract Disclosure Report record is processed, re-open the record to see the report under the BIRT report section. The snapshot of report is also captured on Contract Disclosure Report Log record which is displayed under Contract Disclosure Report Log section.
    Note: If the Contract Disclosure Report is re-processed, then another Contract Disclosure Report log record will be created.

    The fields used in calculations of columns displayed on the BIRT Disclosure and Roll Forward reports along with lease and reporting currencies information are captured on the Contract Summary Balance DTO record, which is displayed under Contract Summary Balance DTO section.

    Some of the reports display a Force Recalculate check-box under the Parameters section. The user can select this check-box if they make any changes to the currency conversion rates of previous periods after the report has already been processed. When the report is re-processed, the system will re-calculate the previous periods with the latest currency conversion rates. Otherwise, the report will continue to use the old currency conversion rates.

  9. Once the report is processed for selected fiscal period, click Complete.