Creating requests for quotes

The request for quote (RFQ) record contains details about the products and services that you want to purchase, cost details, and vendor companies. The RFQ record also includes the vendor companies that are potential candidates for the project.

Procedure

  1. Select Procurement > Proposals > Requests For Quotes and click the Add action.
  2. On the General tab, enter the name and specify the contact person.
  3. On the Cost Form tab, add the products or services for the project.
  4. On the Vendors tab, add the vendor companies to which you want to send the RFQ.
  5. Click Create Draft to save the data.
  6. Click Issue to route the record to the members in the distribution list for approval.

Results

If the distribution list does not contain reviewers, the status of the RFQ is changed to Issued.

If the distribution list contains reviewers, the RFQ is sent to the reviewers and the status of the RFQ is changed to Review in Progress. When all reviewers approve the RFQ, the status of the RFQ is changed to Issued.