Adding people to spaces

As a space planner or space manager, you can use Dynamic Space Planning (DSP) to add or remove the people from a space.

1. In the Floors tab, click the Floor Id.
2. To see which workstations are assigned to specific people at the workplace, you can select the following options:
   1. Select the People icon or arrow to expand the People sidebar.
   2. In the sidebar, choose either the All or Removed tab to view all or only those people who have been removed

   You can search, filter, or sort the list by using the respective icons. If a space has its Work Point set to true, you can drag and drop people into that space.

   Note: People can be assigned only to a space where Work Point is set to true.

   To assign an equal number of people to multiple spaces, follow these steps:

   • Select the spaces that you want.
   • Click the People tab, then hold Shift key and select the people that you want to assign.
   • Drag and drop them onto the selected spaces.

     The application automatically distributes the selected people evenly across the spaces.

     • People are assigned to the selected spaces in a sequence, starting with the space they were dropped on, until each space reaches its capacity.
     • When the number of people exceeds the available capacity, the remaining individuals are distributed evenly across all selected spaces.
     • People who are already assigned to a space are included in the capacity calculation when the system distributes more people.
     • If you hold the Shift key while you drop people onto a space, the system ignores existing assignments during the capacity calculation. This action allows for fresh distribution without considering who is already assigned.
     • If people are dropped onto a space that is not part of the selection, all selected people are assigned to that single space.
   • On the horizontal toolbar, use the Show/Hide People icon to toggle the visibility of people on the floor plan.
3. To create a space assessment, select Tools > Create space assessment.
   The building and floor are set from the Dynamic space planning (DSP) scenario. Selected spaces are included in the assessment. Specify an assignee and name, then click Create.

   Starting in Maximo® Real Estate and Facilities 9.2, you can create space assessments from Dynamic space planning (DSP).

4. To apply people updates from an existing space assessment, click the Space assessment icon on the Dynamic space planning (DSP) toolbar.
   The Space assessment lookup dialog displays all space assessments for the current floor with paging and search capabilities.

   Starting in Maximo Real Estate and Facilities 9.2, you can apply space assessment updates to Dynamic space planning (DSP) scenarios.

   1. Select a space assessment.
      The Apply space assessment dialog opens and displays a searchable list of spaces with assessment records.
   2. Review the assessment records in the list or on the floorplan.
      • Each record indicates whether it is a verification or a discrepancy.
      • Discrepancy records show the number of people who are added or removed.
      • The floorplan highlights spaces with verified records or record discrepancies.
      • Pins on the floorplan indicate that people are added or people who are removed.
   3. Optional: Select specific discrepancy records from the list or floorplan to review details.
      Use the standard floorplan tools to pan and zoom as needed.
   4. Click Apply.
      The system updates the assigned people in the current Dynamic space planning (DSP) scenario based on the people who are added and removed in the space assessment.