Locations overview
Locations are the places of business that belong to or are managed by your organization or your customer's organizations.
Locations include properties, land, buildings, structures, floors, spaces, retail centers, and retail locations that your organization uses or manages.
You use the location information when you complete various processes in Maximo® Real Estate and Facilities, such as allocating space, managing moves, and managing leases and contracts. Any location can be made available to be reserved by selecting the Reservable field on the General tab for the location. Use the Reserve tab to set the reservation availability calendar and the cost and usage units details.
The location structure is hierarchical. You set up your locations based on their relationships with each other. You can build a hierarchy with as many layers or levels as you need in order to reflect the structure of your organization. For example, your organization might own property with multiple buildings. Those buildings might have multiple floors, and each of the floors might have multiple spaces.
Environmental details
You can record environmental data at the organization level or at the location level. The environmental information is used by the IBM® Maximo Real Estate and Facilities Real Estate Environmental Sustainability application.
Contact roles
A role-based system is used for managing contacts. You can designate the role of the contact, such as Manager, Primary Contact, or Human Resources, and select the person who is filling that role. Approvals and notifications can be based on the contact role for a record. If the person who is filling the role changes, the replacement person receives the notifications. For example, when the status of an organization changes, you might want to notify the Human Resources contact. Whoever is filling that role at the time of the change is sent the notification.
Facility assessment
The facility assessment process provides analysis of the existing and projected future condition of facilities and building systems and assets within those facilities. This process determines the immediate and long-term cost liabilities for the assessed building systems. It enables an organization to address operational requirements along with required funding requirements. As a result, buildings, structures, systems, and assets are maintained in a proactive manner. Property, land, building, structure, and asset records hold the primary Facility Assessment data.
For more information, see the IBM Maximo Real Estate and Facilities: Facility Assessment User Guide.