The CFO
of Company XYZ issued a directive to improve the
occupancy rate of their facilities. Environmental manager Gary Green
leads the initiative.
Gary meets with the facilities
management team to identify solutions
for improving the occupancy rate of buildings. The goal is to lower
energy use and other costs that affect the carbon footprint of the
real estate portfolio.
Step 1: Researching occupancy and space utilization
Gary works with the
facilities management department to understand the occupancy rates, space utilization records,
square feet per person, and cost per square foot for each building. The team uses data about the
occupancy and use of space from
Maximo® Real Estate and
Facilities.
Step 2: Analyzing solutions
Using the scenario analysis features of IBM®
Maximo Real Estate and Facilities Strategic Facility
Planning, the team considers options for moving together organizations. By
consolidating floors, the occupancy rate can be maximized through reducing the amount of office or
cubicle space that is allotted to each employee. One facility has two low-occupancy floors and it is
feasible to consolidate the employees onto one floor.
Step 3: Implementing a move project
The facilities management team completes
planning for the move and uses the move management features in
Maximo Real Estate and
Facilities to create the related project and tasks.
Result: Reporting on improvements
Data is updated in
Maximo Real Estate and
Facilities, and new reports demonstrate the improvements. The consolidation
of the two floors leads to vacant space, which can be eliminated. By releasing the vacant space,
Company XYZ can further reduce expenses and the carbon footprint of the real estate
portfolio.