Reserving common resources in Maximo Real Estate and Facilities

IBM® Maximo® Real Estate and Facilities Request Central users who need to reserve common company resources can use IBM Maximo Real Estate and Facilities Workplace Reservation Manager to reserve the resources. The reservation process generates an email notification with the reservation information to the person for whom the reservation was made.

Background

Betty is an administrative assistant for a business unit in Company ABC. She needs a meeting room for one hour to interview a potential new hire.

Step 1: Create the appointment

From the Request Central portal in Maximo Real Estate and Facilities, Betty opens her My Calendar portal, selects the meeting date, and selects Create.

Step 2: Search for the rooms

Betty specifies the information for the meeting:
  • Reservation type: Location
  • Subject: Interview new hire
  • Start and end date and time
  • Room type: Meeting space
  • Room layout: Conference

Step 3: Reserve the room

The search results include three rooms in the list view. Betty prefers to schedule interviews close to the elevator lobby, so she switches to the floor plan view. Betty selects a meeting room close to the lobby and reserves the room.

Step 4: Add a food order

Betty reviews the reservation summary and decides to add a food order to the reservation. Catering services are available for the reserved room. She selects the food order view, reviews the available menu items, selects bottled water, saves the food order, and returns to the reservation summary.

Step 5: Submit the reservation

Betty submits the room reservation. If there are estimated charges for this reservation, Betty reviews the charges, specifies the credit card information to use, and submits the payment information.

Maximo Real Estate and Facilities Workplace Reservation Manager adds the reservation to Betty's My Calendar portal and sends an email to Betty with an iCalendar (iCal) event attached. The .ics attachment includes the information from the IBM Maximo Real Estate and Facilities reservation. When Betty opens and saves the attachment, the reservation is added to her Microsoft Outlook calendar.

Optional: Step 6

If the reservation needs to be modified or deleted, the changes must be made in Maximo Real Estate and Facilities.