Project correspondence

In IBM® Maximo® Real Estate and Facilities, you use correspondence records, reports, and notices to create, manage, and track internal and external correspondence.

You can view, manage, and create correspondence records, reports, and notices in the correspondence section of the Progress page.

The following correspondence records, reports, and notices manage all the communication details that regard a project:

Accident report

Details the events and reasons that led to an injury or accident. The report also contains details about the measures that were taken to reduce the severity of the accident.

Safety notices

Notify all the workers about safety measures to prevent accidents in the work site. These records give details about the procedures to follow to prevent an accident.

You use safety notices to inform individuals who are not in compliance with safety measures for the project. Breaking safety rules increases the chance of injury or death. Safety notices help prevent injury and limit liability.

Conversation record

Contains the details of a telephone conversation between two or more people who are involved in a project. You can use this record to describe the conversation and give extra details, such as the date, time, and number of persons who are involved in the conversation.

Field Instruction

Grants approval for the project changes without requiring the formal approval. A field instruction limits liability for the individual who performs the changes, and it enables the project to move forward. Typically, field instructions are used if the project is in danger of being stalled unless the work is completed.

Notice to comply

A message that is sent when an action is taken that violates state or federal regulations. For example, if an individual digs without site approval, a notice of compliance is sent informing the individual to halt the digging process. Violating the notice to comply can result in further serious actions.