Assets overview

Assets are owned or leased items, such as equipment, technology, tools, or furniture, that people use at a location within an organization.

Assets are unique instances of items and are associated with specifications. Specifications are used to categorize the assets.

You use information about assets when you complete many business processes within Maximo® Real Estate and Facilities. For example, managing inventory, managing spaces and moves, and managing contracts all involve assets. Therefore, you set up your assets first before you complete other processes.

When you create an asset, you can associate it with an organization, with a primary location within the organization, and with the people who use it.

Any asset can be made available to be reserved if the Reservable field is selected on the General tab for the asset. Use the Reserve tab to set the reservation availability calendar and the cost and usage units details.

Facility assessment

The facility assessment process provides analysis of the existing and projected future condition of facilities and building systems and assets within those facilities. This process determines the immediate and long-term cost liabilities for the assessed building systems. It enables an organization to address operational requirements along with required funding requirements. As a result, buildings, structures, systems, and assets are maintained in a proactive manner. Property, land, building, structure, and asset records hold the primary facility assessment data.

For more information, see the IBM® Maximo Real Estate and Facilities: Facility Assessment User Guide.

Readings

Each asset in the system can be set up to feed readings to job plans. The job plan then evaluates the incoming reading against any reading-based PM schedules to see whether the reading is outside the defined operating parameters. If the incoming reading is outside the operating parameters, the system generates a task as defined in the associated request class and service plan. The system also associates any procedures that are listed on the PM schedule with the newly created tasks. A PM Reading Log record is created for each individual reading. When you open the PM Reading Log record from an asset, all fields are pre-populated except actual value.

Every reading log for each asset or location contains four values. The PM schedule can be set up to monitor any of these values. As a reading log is created, the system calculates each of the values based on the actual recorded value.