Specifying multiple purchase orders on invoices

You can use the Invoices application to specify multiple purchase orders and their line items on a single invoice. For example, you might have used separate purchase orders to order items from a vendor, and you received all the items in a single shipment with a single invoice from the vendor. You can also specify purchase orders with sites that are different from the site for the invoice.

About this task

In most cases, you can enter the vendor on the Invoice tab, then use Copy PO Lines on the Invoice Lines tab to copy lines from multiple purchase orders for that vendor. You can also enter invoice lines for line items from multiple purchase orders manually.

Procedure

  1. In the Invoices application, display the invoice to which you want to add multiple purchase orders.
  2. In the Company field, specify the vendor or click Detail Menu to select a vendor.
  3. On the Invoice Lines tab, click New Row.
  4. In the PO field, type a valid purchase order number. The same purchase order number might apply to multiple sites.
  5. In the remaining fields, specify line item information pertinent to this purchase order. If the purchase order has multiple line items, add a row for each line item.
  6. Repeat steps 3 to 5 for each additional purchase order that you want to include on the invoice.
  7. Click Save Invoice.