Distributing costs of line items

You can distribute the costs of an invoice line item across multiple general ledger accounts. For example, suppose your department paid for a laser printer that the packaging department uses. You can specify two general ledger accounts for the printer, one for your department and one for the packaging department.

About this task

An invoice line item must be a direct issue item or service item in order to distribute its costs. You cannot distribute costs on purchase order lines that are associated with a storeroom.

Procedure

  1. In the Invoices application, display the invoice record for which you want to distribute costs.
  2. On the Invoice Lines tab, copy the appropriate purchase order lines to the invoice and click Distribute Costs.
  3. In the Distribute Costs window, click New Row.
  4. Specify a value in the Percentage field or in the Line Cost field.
    If you type a percentage, the line cost representing that percentage is displayed. If you specify a portion of the line cost, the percentage for that cost displays.
  5. In the GL Debit Account field, specify a value or click Select Value to choose from the list.
    The first row in the Distribute Costs table displays the percentage (100%) and the total line cost of the line item that you specified. If you want to distribute costs for the line item, you must edit this row.
  6. Continue to enter rows until the sum of the Percentage fields equal 100%.
  7. Click OK.
  8. Click Save Invoice.
    The Distributed check box is selected to indicate that the record contains line items with distributed costs.