Shipment Receiving application
A shipment record is used to transfer a shipment between two storerooms when an intermediary, such as a shipper, is used. Shipment records are created using the Inventory Usage application and receipts are created against these records using the Shipment Receiving application.
The date and time are used in the Received Date field to determine the financial period for the transaction. The Received Date field defaults to the system date and time.
When you click Save, ISSUETYPE = SHIPRECEIPT is written to the MATRECTRANS table.
If you use standard cost, a potential secondary transaction can occur. For example, if you move the item from storeroom A to storeroom B, and the receipt price of the item differs from the standard price of the item in storeroom B. TRANSTYPE = STDRECADJ is written to the INVTRANS table.
The value of the transaction (that is, the LINECOST) is equal to the following equation:
[Receipt Quantity x (Receipt Price-Standard Price in Storeroom B).
Example
You create an inventory usage record and add a usage line where the item quantity is five and the unit cost is $10. You want to transfer the item from the Central Storeroom at your Bedford site to the Central Storeroom at your Nashua site.
You change the status of the inventory record to SHIPPED and record the shipment details; that is, the carrier and so on. At this point, transactions of type SHIPTRANSFER are recorded in the MATRECTRANS table for the supplying storeroom.
At such time as the shipment is to be received at the destination storeroom you will use the Shipment Receiving application to record receipts against the shipment.
If you are receiving... | You enter... |
---|---|
A rotating item | One transaction for each received asset |
A non-rotating item | One transaction for all received assets |
Each of these transactions appears in the MATRECTRANS table as type SHIPRECEIPT and inspection status WASSET.
GL account source | Debit | Credit | GL account source |
---|---|---|---|
Clearing account for your Bedford site | 1*$10=$10 1*$10 = $10 1*$10 = $10 1*$10 = $10 1*$10 = $10 |
1*$10=$10 1*$10 = $10 1*$10 = $10 1*$10 = $10 1*$10 = $10 |
Inventory Control account for the Central storeroom at your Bedford site. |
GL account source | Debit | Credit | GL account source |
---|---|---|---|
Clearing account for your Bedford site | 5*$10 = $50 | 5*$10 = $50 | Inventory Control account for the Central storeroom at your Bedford site. |