Financial processes in the Tools application

Both the tools GL accounts (tool resource codes) and the tools control accounts can be divided into two different types: internal and external. For the tools GL account, the tool resource code that you assign to Outside = N becomes the default for the internal tools GL account, whereas the code that you assign to Outside = Y becomes the default for the external tools GL account.

As with the tools GL accounts (tool resource codes), there are internal and external tools control accounts. Thus, the tools control account code that you assign to Outside = N becomes the default for the internal tools control account, whereas the codes that you assign to Outside = Y become the defaults for the external tools control accounts.

Furthermore, for the external tools control accounts, you can assign a unique default code for each vendor.

If Outside Field = N

TOOL.GLACCOUNT Defaults to ACCOUNTDEFAULTS.GLDEFAULT (where DFLTGROUP = TOOLRESCODE and GROUPVALUE = N) (Tool Resource field for Outside = N on Tool Resource Codes window in the Chart of Accounts application) Defaults to direct entry (no default)

TOOL.CONTROLACC Defaults to ACCOUNTDEFAULTS.GLDEFAULT (where DFLTGROUP = INTTOOLREC, and GROUPVALUE = ALL) (Control Account field on Internal Tools Control Accounts window in the Chart of Accounts application) Defaults to direct entry (no default)

If Outside Field = Y

TOOL.GLACCOUNT Defaults to ACCOUNTDEFAULTS.GLDEFAULT (where DFLTGROUP = TOOLRESCODE, and GROUPVALUE = Y) (Tool Resource field for Outside = Y on Tool Resource Codes window in the Chart of Accounts application) Defaults to direct entry (no default)

TOOL.CONTROLACC Defaults to ACCOUNTDEFAULTS.GLDEFAULT (where DFLTGROUP = EXTOOLREC, and GROUPVALUE = vendor name) (Control Account field for vendor on External Tools Control Accounts window in the Chart of Accounts application) Defaults to direct entry (no default)