Move and modify assets between operating or other non-storeroom locations
Moving and modifying assets does not create any general ledger financial transactions, or change any GL account fields on asset or location records. However, when you enter the new location on the Move/Modify Assets window, if you have defined an asset GL account, a preliminary account validation is performed.
More specifically, it is determined if merging the GL account of an asset and the GL account of a new location produces a valid account code.
Account | Number |
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Asset GL account | ????-???-200 |
Destination location GL account | 6004-304-??? |
Merged GL account | 6004-304-200 |
If 6004-304-200 is a valid account, the asset can be moved and modified. The validated account codes are stored with the transaction record. To view the account stored with the transaction, select the View Asset History action from the Select Action menu.
If merging the asset GL account and the destination location GL account does not produce a valid account, entering the destination location in the Move/Modify Assets window produces an error message.
Using the previous example, suppose that 6004-304-200 is not valid. The first line of the error message reads, GL account 6004-304-200 is invalid. The message shows the source account codes (for example, 6004-304-??? and ????-300-200) that merged into the invalid account code. As stated in the error message, you move and modify the asset by changing the asset GL account and the destination location GL account to make the merger valid. Alternatively, an authorized user can establish the currently invalid account code as a valid account code in the Chart of Accounts application.
In the Move/Modify Assets window, and in the asset transaction record, the GL Credit Account field displays the old merged GL account (for example, of the asset and from the location) and the GL Debit Account field displays the new merged GL account (for example, of the asset and to the location). You cannot modify the credit or debit account while moving the asset.
In a standard move or modify transaction, no GL accounts are changed, credited, or debited that might have been associated with the asset by displaying the GL Account field on the asset record. If the asset is a rotating asset and has an associated rotating suspense account, moving and modifying it does not affect that suspense account, except when moving the rotating asset to a storeroom.
You can see the fields for an asset-move/modify transaction in the Move/Modify Assets window.
Displayed fields |
GL Debit Account (GLDEBITACCT) GL Credit Account (GLCREDITACCT) |
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Again, these transactions in ASSETTRANS are not financial transactions, but rather, move and modify asset transactions.
Displayed fields |
Again, these transactions in ASSETTRANS are not financial transactions, but rather, move and modify asset transactions. ASSETTRANS.GLDEBITACCT ASSETTRANS.GLCREDITACCT |
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