You use validation options to specify how GL accounts are
validated. GL accounts are validated when they are used in GL account
fields.
Before you begin
You specify the system-level, default format of GL account
codes using the GL Account Configuration window
in the Database Configuration application. You specify organization-specific
GL account codes using the Add/Modify Account Structure option
in the Chart of Accounts application.
Procedure
- In the Chart of Accounts application, select the organization
for which you want to specify validation rules.
- From the Select Action menu, select Validation
Options.
- Select or clear the appropriate check boxes in the following
list:
Option |
Description |
Deactivate GL Validations |
If this option is selected, general ledger
fields are not validated. If this option is not selected, the entries
in GL account fields are validated by using the values in the Chart
of Accounts application.
|
Validate GL Component Combinations |
If this option is selected, only valid GL
account entries are accepted. If you do not select this option, any
combination of valid component values is accepted.
|
Validate Financial Periods |
If this option is selected, checks are performed
to ensure that a transaction occurs within an open, valid financial
period. If this option is not selected, validations are not performed
to require defined financial periods.
|
Require Valid GL Account for All
Transactions |
If this option is selected, valid general
ledger debit and credit accounts must be present on all financial
transactions. If this option is not selected, transactions without
a valid GL account are allowed.
|
- Click OK.