Specifying validation options for GL account codes

You use validation options to specify how GL accounts are validated. GL accounts are validated when they are used in GL account fields.

Before you begin

You specify the system-level, default format of GL account codes using the GL Account Configuration window in the Database Configuration application. You specify organization-specific GL account codes using the Add/Modify Account Structure option in the Chart of Accounts application.

Procedure

  1. In the Chart of Accounts application, select the organization for which you want to specify validation rules.
  2. From the Select Action menu, select Validation Options.
  3. Select or clear the appropriate check boxes in the following list:
    Option Description
    Deactivate GL Validations

    If this option is selected, general ledger fields are not validated. If this option is not selected, the entries in GL account fields are validated by using the values in the Chart of Accounts application.

    Validate GL Component Combinations

    If this option is selected, only valid GL account entries are accepted. If you do not select this option, any combination of valid component values is accepted.

    Validate Financial Periods

    If this option is selected, checks are performed to ensure that a transaction occurs within an open, valid financial period. If this option is not selected, validations are not performed to require defined financial periods.

    Require Valid GL Account for All Transactions

    If this option is selected, valid general ledger debit and credit accounts must be present on all financial transactions. If this option is not selected, transactions without a valid GL account are allowed.

  4. Click OK.