Transfer out

To transfer an item out, click Select Items for Transfer on the Transfer Out tab.

The date and time are used in the Actual Date field to determine the financial period for the transaction. The Actual Date field defaults to the system date and time.

Primary transaction

When you click Save, ISSUETYPE = TRANSFER is written to the MATUSETRANS table.

Example 1

Transfer 20 bearings at $0.50 (issue cost) from the central storeroom to the packaging storeroom in the same site.

Table 1. Source of GL account for transferring an item within the same site
Source GL account Debit Credit Source of GL account
  1. Inventory control account of destination storeroom.
  2. If in response to an internal purchase order uses purchase order line general ledger debit account

20 x $0.50 = $10.00

20 x $0.50 = $10.00

Inventory control account of source storeroom.

If in response to an internal purchase order, uses purchase order line general ledger credit account

Example 2

Transfer 20 bearings at $0.50 (issue cost) from the central storeroom in site A to the packaging storeroom in site B within the same organization.

Table 2. Source of GL account for transferring an item within the same organization
Source GL account Debit Credit Source of GL account

Inventory control account of central storeroom in site B.

20 x $0.50 = $10.00

20 x $0.50 = $10.00

Clearing account of organization B

Using the previous example to complete a transfer of items across organizations, two transactions are required:
  • The central storeroom in site A must issue items to a courier.
  • The packaging storeroom in site B must transfer items in from the courier to the storeroom.

If you capitalize the item and it exists in the destination, the default for both the debit and credit accounts is the capital GL account, and the line cost is zero.

If you capitalize the item and your company is stocking it in the destination for the first time, the debit account for the transfer is the inventory control account of the destination. The credit account is the capital GL account.

Transferring a capitalized item to a new inventory location inserts the item as capitalized into the new inventory location. The control account for the item in that new inventory location is the inventory control account, not the capital GL account.

Secondary transaction

Transferring against an internal purchase order creates the same transaction as receiving material against an internal purchase order.

Transferring against an internal purchase order produces a secondary transaction under the following conditions:
  • Your standard cost is used as your issue cost
  • The receipt price varies from the standard price in the destination storeroom

In either scenario, the following record is written to the INVTRANS table:

TRANSTYPE = STDRECADJ

The value of the transaction (line cost) is determined with the following equation:

Receipt quantity x (receipt price - standard price)

Example

You transfer 20 bearings into the central storeroom at $0.50 each (primary transaction), but the standard cost of the bearings in the central storeroom is $0.45 each. Your company uses the standard cost.

If the item is capitalized, the default credit account is the capital GL account. Also, because the standard cost of a capitalized item is zero, the line cost for the standard receipt adjustment transaction equals the receipt price of the item.

Table 3. Source of GL account with different item cost
Source GL account Debit Credit Source of GL account

Receipts price variance account

($0.50 -$0.45) x 20 = $1.00

($0.50 -$0.45) x 20 = $1.00

Inventory control account

All cost entries and calculations are performed in the base currency.