Transfer in

To transfer an item in, click Select Items for Transfer on the Transfer In tab.

The Actual Date field defaults to the system date and time. The date and time in the Actual Date field determine the financial period for the transaction.

Primary transaction

When you click Save, the following record is written to the MATRECTRANS table:

ISSUETYPE = TRANSFER

Example 1

Transfer 20 bearings at $0.50 (issue cost) to the packaging storeroom from the central storeroom.

Table 1. Source of GL account for transfer between storerooms
Source GL account Debit Credit Source of GL account
  1. Inventory control account of destination storeroom.
  2. Inventory control account of destination storeroom.

20 x $0.50 = $10.00

20 x $0.50 = $10.00

Inventory control account of source storeroom

Inventory control account of source storeroom

Example 2

Transfer 20 bearings at $0.50 (issue cost) from the central storeroom in site A to the packaging storeroom in site B within the same organization.

Table 2. Source of GL account for transfer between sites in the same organization
Source GL account Debit Credit Source of GL account
  1. Inventory control account of destination storeroom in site B.
  2. If in response to an internal purchase order with a courier, uses purchase order line general ledger debit account.

20 x $0.50 = $10.00

20 x $0.50 = $10.00

Inventory control account of source storeroom in site A.

If in response to an internal purchase order with a courier, Defaults to defaults to the clearing account of the organization.

Transfer 20 bearings at $0.50 (issue cost) from the central storeroom in site A, organization A to the packaging storeroom in site B, organization B.

Table 3. Source of GL account for transfer between sites in the same organization
Source GL account Debit Credit Source of GL account

Inventory control account of central storeroom in site B.

20 x $0.50 = $10.00

20 x $0.50 = $10.00

Clearing account of organization B.

Using the previous example, to transfer items across organizations, two transactions are required:
  • The central storeroom in site B must transfer items from the storeroom to the courier.
  • The packaging storeroom in site A must receive items from a courier.

If the item is capitalized and it exists in the destination, the default for both the debit and credit accounts is the capital GL account, and the line cost is zero.

If the item is capitalized and your company is stocking it in the destination for the first time, the debit account for the transfer is the inventory control account of the destination. The credit account is the capital GL account.

Transferring a capitalized item to a new inventory location inserts the item as capitalized into the new inventory location. The control account for the item in that new inventory location is the inventory control account, not the capital GL account.

Secondary transaction

Transferring against an internal purchase order creates the same transaction as receiving material against an internal purchase order.

Transferring against an internal purchase order produces a secondary transaction under the following conditions:
  • Standard cost is used as your issue cost.
  • The receipt price varies from the standard price in the destination storeroom.

Under these conditions, the following record is written to the INVTRANS table:

TRANSTYPE = STDRECADJ, to the INVTRANS table.

The value of the transaction (line cost) is determined with the following equation:

Receipt quantity x (receipt price - standard price)

Example

You transfer 20 bearings into the central storeroom at $0.50 each (primary transaction), but the standard cost of the bearings in the central storeroom is $0.45 each. Your company uses the standard cost.

Table 4. Source of GL account for transfer with different costs
Source GL account Debit Credit Source of GL account

Receipts price variance account

($0.50 -$0.45) x 20 = $1.00

($0.50 -$0.45) x 20 = $1.00

Inventory control account

If the item is capitalized, the default credit account is the capital GL account. Also, since the standard cost of a capitalized item is zero, the line cost for the standard receipt adjustment transaction equals the receipt price of the item.

All cost entries and calculations are performed in the base currency.