Tool records are a type of item record, so they can be
managed in the same way that items are managed. They can be tracked
in inventory, reserved in storerooms, charged to work orders, and
so on. Tools can be owned by your company or leased from a vendor.
Adding tools
A tool record defines a tool and allows you to associate information with the tool. Tools are used to perform work, such as building, maintenance, and repairs.
Adding tools to storerooms
When you add a tool to a storeroom, you can indicate that the tool is stored at this location. Tool balances are tracked in the Stocked Tools application.
Associating vendors with tools
To manage a list of vendors that supply tools, you can associate vendors with specific tools.
Changing the status of tools
Tool item statuses allow you to implement and enforce policies related to record creation and modification.
Changing the organization details of tools
Tools are grouped into item sets that multiple organizations can use. However, the hourly tool rates, general ledger accounts, and tax codes that you apply to a tool are specific to a single organization.
Copying tool records
If you need to create a tool that has similar attributes to another tool that exists, you can copy the existing tool record and reuse information as needed.
Creating units of measure
You can create a unit of measure to describe the quantity used to measure an item, tool, or a service. You use a unit of measure to measure the items and services that you order, issue, and transfer in the asset management system. Examples of units of measure include EACH, CASE, IN (inches), and ROLL.
Creating commodity groups
You can create a commodity group to identify a grouping of items, tools, or services. A commodity group contains a grouping of individual commodity codes. Classifying items, tools, services with commodity groups and commodity codes provides a way for you to analyze spending by product type. You first define a commodity group and then add and associate individual commodity codes to the group.