Inventory count books

A count book is a list of items in a storeroom for which you want to periodically record inventory physical counts. You can check the accuracy of the system-calculated balances relative to the physical counts and reconcile the differences.

You can do the following tasks by using count books:
  • Select rotating items and non-rotating items from a storeroom for periodic physical counting.
  • Record, view, and analyze the physical counts.
  • Reconcile any discrepancies between expected and actual quantities.

You follow a standard sequence of steps when you create and use a count book.

  1. Create the count book and identify the storeroom where the count occurs.
  2. Specify a selection criterion for storeroom items.
  3. For any selection criterion that requires it, select the item to be counted. For some criteria, such as All, you do not have to select items.
  4. Approve the count book.
  5. Conduct the physical count, record the results, and save the count book.
  6. Reconcile item balances.
  7. Complete the count book.

When you change the count book status to complete (COMP), the current balance values are updated in the Inventory application. Accounting entries are generated for the inventory adjustments.