Specifying validation options

You use validation options to specify how general ledger accounts are validated. General ledger accounts are validated when they are used in general ledger account fields.

Before you begin

You specify the system-level, default format of general ledger account codes using the GL Account Configuration window in the Database Configuration application. You specify organization-specific general ledger account codes using the Add/Modify Account Structure option in the Chart of Accounts application.

1. Open the Chart of Accounts application.
2. In the Organizations table window, select the organization for which you want to specify validation rules.
3. Select the Validation Options action.
4. Select or clear the appropriate check boxes in the following list:

   Option	Description
   Deactivate GL Validations	If you deactivate general ledger validations, the entries in general ledger account fields are validated against values in the Chart of Accounts application. If you reactivate this setting, general ledger fields are not validated. You can enter values in general ledger fields, but cannot specify additional settings.
   Validate GL Component Combinations	If you validate general ledger component combinations, only valid general ledger account entries are accepted. If you do not use this option, any combination of valid component values is accepted.
   Validate Financial Periods	If you validate financial periods, checks are performed to ensure that a transaction occurs within an open, valid financial period. If you do not use this option, validations are not performed against defined financial periods.
   Require Valid GL Account for All Transactions	If you require valid general ledger accounts for all transactions, transactions without a valid general ledger account are not allowed. Without this selection, valid general ledger debit and credit accounts must be present on all transactions.

5. Click OK.