License Overview page (IBM® MaaS360 Portal)

The License Overview page lists all the licenses that are available for the customer account. For each license, the page displays the type of license, the license part number, and the number of licenses purchased and used by devices. Business partners and administrators can assign or remove licenses in bulk from devices.

Access the License Overview page at IBM MaaS360 Portal > Setup > License Management.

Note: The License Overview page also displays service license bundles that are purchased by the customer account. These service license bundles apply at the customer account level only. You cannot use license management actions to assign service bundles to devices.

License management actions

From the License Overview section, administrators can view the following options and perform these actions.

Table 1. License management actions
Option Description
License overview grid The grid displays the following details.
  • MaaS360 Part Name: The name of the license part that was purchased for the customer account.
  • License Type: The license type: Trial, Base, or an Add-on. For a trial customer account, the license type is displayed as Trial.
  • MaaS360 Part Number: The unique part number that is associated with the license part.
  • Units Purchased: The number of licenses that are purchased in a license part. By default, the value is 10,000 licenses for a trial customer account.
  • Units Consumed: The number of licenses that are used in a license part.
Export assigned licenses Exports the license usage report as a CSV file for all the MaaS360® Part Names that are listed in the License Overview grid. The report is sent to the administrator in an email message. This file includes details such as MaaS360 Part Name, MaaS360 Part Number, License Assigned Date, Status, Device ID, Device Name, Username, Managed Status, Platform Name, and Last Reported details for all devices that are assigned licenses.

This report is asynchronous and generated one time a day on request. The report in the email message includes a timestamp indicating to the administrator when the report was last generated.

For more information about exporting assigned licenses for MaaS360 Part Names, see Managing license reports.
Quick actions Perform the following quick actions on a license suite that is displayed in the MaaS360 Part Name.
  • View: Displays the part details and subscription details.
    • MaaS360 Part Details: Displays the part name, part number, and the units of licenses purchased under this suite. The section also includes details on the number of license units that are used, available license units, and whether overage for this license part is allowed.
    • Subscription Details: Displays the subscription details of a license bundle such as the subscription state, subscription ID, charge agreement number, start and end date of the subscription in MM-DD-YYY HH: MM UTC format.

      The subscription states are as follows.

      • Active: Indicates that the subscription of the license bundle is active.
      • Suspended: Indicates that the subscription of the license bundle is suspended.
      • Provision Pending: Indicates that the subscription of the license bundle is set to a future date. On the start date of the subscription, the Subscription State turns to Active state and the corresponding license bundles become active.
    • From the expanded View page, you can also export assigned licenses and perform Bulk Edit actions such as Bulk Assign, Bulk Revoke, and View History.
      Note: The Bulk Assign and Bulk Revoke actions are available for Service Administrator and Administrator accounts with Manage licenses and View license reports access rights only.
  • Export Assigned Licenses: Exports the license usage report as a CSV file for the specific MaaS360 Part Name and sends the report to the administrator in an email message. The file includes details such as MaaS360 Part Name, MaaS360 Part Number, License Assigned Date, Status, Device ID, Device Name, User Name, Managed Status, Platform Name, and Last Reported details for all devices that are assigned licenses.

    This report is asynchronous and generated one time a day on request. The report in the email message includes a timestamp indicating tho the administrator when the report was last generated.

    For more information about exporting assigned licenses for a selected MaaS360 Part Name, see Managing license reports.

  • More: Allows bulk actions such as bulk assign, bulk revoke, and bulk license history. This option is available for Service Administrator and Administrator accounts with Manage licenses and View license reports access rights only.
More actions Allows more actions such as Export Historical Assignments.

Use this option to export the details from previous months for licenses that are assigned to devices. This report is generated on the last day of each month. The license assignment history is exported as a CSV file and includes details such as Device ID, MaaS360 Part Name, MaaS360 Part Number, and License Assigned Date.

License management based on access rights

Access rights are the level of access that is associated with a new role that is assigned to an account. Based on the access rights in a role, administrators can manage license assignments, view license reports, and export license reports. When you add a role, you can grant access rights. For more information about adding roles, see Creating an admin role for portal administrators. When the role is added and assigned to an administrator customer or Business Partner account, the administrator can perform those functions based on the access rights that are enabled for that role. For more information about assigning roles for an administrator, see Adding a portal administrator account.

In the License Management page, you can add the following access rights to a role under Grant Access Rights section.

  • Manage licenses: Administrators can change licenses that are assigned to a device, perform actions such as bulk assignment, bulk revoke, view bulk license history, and change device entitlements from the Device view page.
  • View license reports: Administrators can view and download license usage reports.

MaaS360 accounts that are enabled with both access rights can manage license assignments, view license reports, and export license reports. These access rights are enabled by default for Service Administrator accounts.

Note:
Administrators with the Service Administrator role can view the License Overview page and perform bulk assignment and bulk revoke actions. If administrators need access to the License Overview page, but are not assigned the Service Administrator role, those administrators must be granted the following access rights:
  • Manage licenses: Administrators can change licenses that are assigned to a device, perform actions such as bulk assignment, bulk revoke, view bulk license history, and change device entitlements from the Device view page.
  • View license reports: Administrators can view and download license usage reports.