Opening PDFs

Use this procedure to open PDF files that you receive as email attachments Email or in the Docs directly from the IBM® MaaS360® Container.

Open PDF attachments from email

  1. Tap Email icon in the IBM MaaS360 Container on your device.
  2. Go to the email that contains the PDF attachment. Tap to download the PDF.
  3. Tap the downloaded PDF attachment to preview it. PDF opens in Preview (read‑only).
    Note: For the current PDF workflow, PDF opens directly in embedded viewer (same screen).
  4. To enter the full-screen annotation editor, tap Annotate PDF. You can access this option in one of the following ways:
    • From the menu, tap More options (three dots icon), then tap Annotate PDF.
    • Touch and hold on the PDF content, then tap Annotate PDF from the options menu.
      Note: This option is available only for iOS 16 and later.
  5. Select one of the following options from the More options (three dots icon).
    Annotate PDF
    Add annotations to the PDF. Annotate PDF opens the full‑screen editor. User can save changes or discard and continue with original PDF. For more information, see Editing PDFs.

    The user can choose between the View Original and View Edited options after adding annotations and other the changes to a PDF. Selecting View Edited displays the PDF with the edits. Selecting View Original opens the unedited version of the PDF.

    Note: For the current PDF workflow, PDF opens directly in embedded viewer (same screen).
    Save Annotations
    Save the PDF with annotations.
    Important: This option is available only in the current PDF workflow. In the new workflow, you must save the file from the full‑screen annotation editor.
    View Edited or View Original
    Important: Only one option is visible at a time. The other option remains disabled until you select it.
    • Tap View Edited option to view the edited PDF with annotations or others that are saved after modification.
    • Tap View Original option to view the original PDF, an unedited version of the PDF that is opened directly from attachment.
    Email
    Send the PDF through email.
    Print
    Print the PDF.

Open PDF from Docs

  1. Tap Docs icon in the IBM MaaS360 Container on your device.
  2. Go to the Docs
  3. Tap the PDF to preview it. PDF opens in Preview (read‑only).
    Note: For the current PDF workflow, PDF opens directly in an embedded viewer (same screen).
  4. To enter the full-screen annotation editor, tap Annotate PDF. You can access this option in one of the following ways:
    • From the menu, tap More options (three dots icon), then tap Annotate PDF.
    • Touch and hold on the PDF content, then tap Annotate PDF from the options menu.
      Note: This option is available only for iOS 16 and later.
  5. Select one of the following options from More options (three dots icon).
    • Annotate PDF
      Add annotations to the PDF. Annotate PDF opens the full‑screen editor. For more information, see Editing PDFs.
      Copy
      Create a copy of the PDF.
      Move
      Move the PDF to another location.
      Delete
      Remove the PDF from the mail message.
      Email
      Send the PDF through email.
      Print
      Print the PDF.
      Link
      Create the PDF link.