Specify Parameters for the Archive Process

The first step when creating a new Archive Request is to provide the parameters for the Archive Process.

Description

A description indicates the type of information in the Archive File or provides other useful information. Developing a convention for descriptions can help you categorize Archive Files, and when browsing or restoring data, you can reference the description to focus the search on specific Archive Files. For this scenario, type Archive Orders for Order-Entry Appl v1.

Server Name

Directing resource-intensive processing to a server potentially minimizes network traffic and maximizes efficiency. Server Name indicates the server or workstation used to run the Archive Process. If the Optim™ Server option is not installed (as for this scenario), you must use your local workstation to process the Archive Request. If the Optim Server option is installed, you can select a server on which to process the Archive Request.

Archive File

The Archive File contains the archived data. When specifying an Archive File, you can include one or more Optim macros to dynamically create a unique file name. When you run the Archive Process, Archive resolves any macros and generates the file name.

Note: You can use Optim macros for any file that is generated by Archive, including Archive Index or Control Files. In addition, any specified Optim macro will remain in a saved request, so that a new name is generated each time the request is executed.

For this scenario, type scenario<$SEQ>. The sequence number is increased by a single digit each time Archive generates a file name that contains the macro; that number is listed in the file name.

Archive adds the default .af extension for Archive Files. If you do not include a path with the file name, the default Archive Directory specified in Personal Options is used. If a default Archive Directory is not specified, the default Data Directory specified in Personal Options is used.

Archive Index File

When browsing or restoring data, you can expedite the process by creating an Archive Index File. The Archive Index File contains index information for data in the Archive File. By default, Archive populates the Archive Index File box with the name of the Archive File, giving it the default extension .afx. For this scenario, use the default file name.

Note: If you do not index the archived data, an Archive Index File is not created, even if a name is specified.

Group

A group is a name or tag that you can associate with the Archive File and corresponding archived data. Developing a convention for groups can help you categorize Archive Files. For example, you can use the group “HumResrc” for data you archive from payroll and benefits applications. When browsing or restoring data, you can reference the group to filter the list of potential Archive Files before you search them. For this scenario, type ORDERS.

Storage Profile

A Storage Profile allows you to define parameters for creating the Archive File on fixed or removable media, automatically creating a duplicate Archive File, or copying an Archive File to a backup device. For this scenario, do not specify a Storage Profile.

File Access Definition

A File Access Definition allows you to secure an Archive File by controlling access to the tables and columns in the file. You can define access permissions for a table, column, or the default setting by associating it with an access list. To create a secured Archive File, enter the name of a new or existing File Access Definition. For this scenario, do not enter a File Access Definition.

Access Definition Options

An Access Definition describes the set of data to be archived, governing the overall Archive Process. You can create a Local Access Definition, which is exclusive to the current Archive Request. Another option is to specify the name of a new or existing Access Definition, which can be used with other process requests. Access Definition Options let you specify the type of Access Definition to be used in the Archive Request. For this scenario, select Local.