Working with drafts and approvals

When you create a standard operating procedure definition, a draft version is saved initially. When you submit a draft version for approval, a version of the standard operating procedure definition is saved, where the version name is the approval time stamp value. You can create another draft that is based on an approved version.

About this task

After you select a standard operating procedure definition, select the version of the definition that you want to work with from the Version list:

• If you select Draft from the Version list and the draft has not been submitted for approval, the Submit for Approval list is displayed.
• If you select Draft from the Version list and the draft has been submitted for approval, the Approve list is displayed.
• If you select an approved time stamp value from the Version list, the Create Draft list is displayed. You can have a maximum of only one draft version in progress for each standard operating procedure definition. If a draft version exists already, the Create Draft list is not displayed.

Working with drafts that have not been submitted for approval:

• To submit a draft for approval, select Submit for Approval from the Submit for Approval list.
• To discard a draft, select Discard Draft from the Submit for Approval list.

Working with drafts that have been submitted for approval:

• To approve a draft, select Approve from the Approve list.
• To disapprove a draft, select Disapprove from the Approve list. The version name is changed from the time stamp value back to Draft.

Working with an approved version:

• To create a draft that is based on an approved version, select the version name from the Version list, and then select Create Draft from the Create Draft list.