Audit Process To-Do List

As an administrator, you can perform any actions on any to-do list entry. Any actions that you take are logged, indicating that the action was taken by the administrator on behalf of the user. You can manage audit processes one at a time or in bulk. For more information, see Step 3.

1. Open the Audit Process To-Do List by one of:
   • Click the icon in the page banner.
   • Browse to Comply > Tools and Views > Audit Process To-Do List.
   • If you receive an email notification, click the To-Do List link to open your To-Do List. Alternatively, click the report link to open the results. In either case, you must have access to your email from a location that also has access to Guardium®.
2. Take one of the following steps to filter the list:
   • Select the user whose To-Do list you want to open, either from View To-Do List of, or click Search Users and select a Role or User from the Search Users dialog.
   • Type in part or all of a Process name and click Search.
   • Select either an Execution start date, an Execution end date, or both.
3. Within the processes list, you can mark multiple processes as viewed or signed. To work with multiple processes:
   • Select one or more processes from the list and click Mark selected as viewed to change each process to viewed. When prompted, add a comment and then click Add comment. The comment is the same for all selected processes.

   • If you have signing authority, you can then click Mark selected as signed to mark each selected process as signed. When prompted, add a comment and then click Add comment.

   If you select Apply to all processes with selected name, and then click Mark selected as viewed or Mark selected as signed, Guardium performs the requested action on all processes with the selected name.

   For example, say the Process1 process runs every 10 minutes. You usually turn it off at night, but you forgot and when you come in the next morning, multiple pages of Process1 audit processes are waiting in your To-Do list. Rather than opening each Process1 process, you can take the following steps:

   1. Select Process1 from the list and select Apply to all processes with selected name. All processes named Process1 are selected, even if they are not on the visible page.
   2. Click Mark selected as viewed.
   3. Enter a comment and click Add comment.
   4. All of the Process1 processes in your list are now marked as viewed. If you have signing authority, then Sign viewed results displays for each process.
   5. If you have signing authority, you can now select a process again, and select Apply to all processes with selected name.
   6. Then, click Mark selected as signed, enter a comment, and click Add comment.

   Note: When you select Apply to all processes with selected name, the action applies to all of the processes with the same name, even if they are not on the same page. That is, if you have 80 processes that are named Process1, but only 20 are visible, Guardium marks all 80 processes as either read or signed.
4. Click Search. The page refreshes with the search results.
5. The options for viewing the To Do items are as follows:
   • View: Click to open a dialog to view details about the process, including distribution status and comments. In this dialog, you can
     • Sign Results: The receiver must have Sign Off enabled to be allowed to sign off.
     • Escalate: Add a Receiver to Review or Review and Sign.
     • Comment: View and add comments.
     • Download PDF: downloads a PDF of the process to your local drive.
     • PDF options: Recreate PDF, and Report (the current results), Diff (difference between one earlier report and a new report), or Reports and Diff (both).
       Note: The selection of PDF Content applies to both PDF attachments and PDF export files. Diff is available only after the first time this task runs since Diff requires a previous result. The maximum number of rows that can be compared at one time is 5000. If the number of result rows exceeds the maximum, the message compare first 5000 rows only shows up in the diff result.
     • Other results for this process list: Click to view the timestamps of additional results for this process. Click to open another report in a new window.
     • Compare with other results: compare results from different runs of the same process.
   • Download as PDF: downloads a PDF of the process to your local drive.
6. Click Refresh to refresh the display.