Use the Search panel to search for
a type of IBM Enterprise Records entity,
including record categories, record folders, volumes, or records.
You can create a new search, or use and edit a saved search.
About this task
- You can configure the page size in the Search Results section
by entering a value in the Content Search page size field
in the Administration View Settings tab. The
range is 30 - 200 items to display per page, and the default is 30.
- If the associated content repositories are configured with a heterogeneous
content-based retrieval (CBR) environment that combines different
types of CBR engines, this heterogeneous CBR configuration is not
supported. You must migrate your search engine from the IBM Legacy
Content Search Engine to IBM Content Search Services. For more information,
see the topic What is new in IBM
FileNet Content Search Engine in IBM Knowledge Center.
- In the IBM
FileNet® P8 version
5.2 environment, the
CBRQueryOptimization property
in all content repositories can be set to either DYNAMIC_SWITCHING(1) or NONE(0).
Because IBM Enterprise Records CBR search
is merged-scope and ordered-by-rank, if CBRQueryOptimization is
set to DYNAMIC_SWITCHING(1) in any content repository,
the CBRQueryRankOverride property must be set to
either DISABLED(0) or ENABLED(1),
which forces CBR-first search. The CBRQueryRankOverride property
cannot be set to REQUIRED(2) because IBM Enterprise Records CBR search returns the
results incorrectly without a Rank order.
- The Filter by Parent criteria for record
search is supported.
- The searches that you save from this IBM Enterprise Records Administration Client
cannot be used in the traditional IBM Enterprise Records client. Searches in theIBM Enterprise Records Administration Client
are saved with a different
ApplicationName value.
This value is not listed in the traditional IBM Enterprise Records client.
Procedure
To search for IBM Enterprise Records entities:
- Click Open Search View.
- Click New Search or click a saved
search.
Tip: All Searches displays
the customized search templates that were created with the Search
Designer. All Searches does not display the
two search templates that are shipped with the traditional IBM Enterprise Records, RMSearchTemplate and
RMSearchTemplate_IBMContentSearch
- Enter the search criteria for a new search, or modify the
criteria for an existing search.
| Option |
Description |
|---|
| Search in |
Define the file plan repository and folder in which to search. |
| Search for |
Define the entity type for which to search: record, record
categories, record folders, or volumes |
| Class |
Define a sub class of the entity type. |
| Find items with the following terms |
Define content search keywords. This field is for the Record
search only. In Record search, this field is enabled when the associated
content repositories are configured with either IBM Content Search
Service or the IBM Legacy Content Search Engine. If you define
multiple keywords, the logical relationship between the keywords is OR.
For example, red orange produces a search for records
that contain the words red or orange.
|
| Property Criteria Settings |
Define property name, operator, and value. You can add or
remove a criterion. |
| Add Property |
Add one property criterion. All searchable properties of the
selected class are available to add as search criteria. |
| Show All Properties |
Add all searchable properties of the selected class to the
panel to define search criteria. |
| Property options |
Select Match Any or Match
All for the property criteria. Logically, Match
Any is OR, and Match All is AND.Match
All is always selected by default.
|
- Optional: Use or enable these features.
| Option |
Description |
|---|
| Keep search criteria open |
Enable this option if you want the Search Criteria panel
to remain open after your search is completed. |
| Reset |
Click Reset to return to the default
criteria. |
| Results Display |
Click Results Display to define the
search results format and sorting order, including the sort by ranking
for the content search. |
- Click Search and review the results
in the Search Results section.