Annotating and redacting documents

Depending on your site configuration, you can add text or image annotations and redact documents.

Annotating documents

You can add text and image annotations to a document, such as a sticky note, a comment, or a received date. The available annotation types depend on your site configuration. Many of the annotations support optional hyperlinks (hotspots), and you can customize the line size, color, and fill color.

Depending on your site configuration and security, the annotations can be viewed and edited by other users. The annotation data is stored separately from the document data.

You might need appropriate permissions to add or edit annotations.

Restriction: The user interface might allow the use of tabbed characters in annotations, for example, sticky notes, but tabbed characters are not supported.

Redacting documents

Depending on your site configuration, you can redact documents. For example, you can draw a dark rectangle to cover sensitive or confidential information in a document to prevent others for reading the content.

Your site administrator determines whether the redactions can be permanently added to the underlying document by burning the annotation into the file. Burning the annotation creates a new file with the redaction that you can safely distribute to others. For example, you can email the file to someone who does not have access to IBM® Daeja™ ViewONE.

Important: If annotation burning is not enabled, then the redaction information is stored separately from the underlying document. Depending on your site's security model, another user might be able to view or print the document without the redaction.