Create Automatic Journals Manually
You can use this function to create company journals and group journals for automatic journal types other than blank, i.e. automatic journals.
Under normal circumstances these journals are created automatically when you run elimination of acquisition calculations, intercompany balances and intercompany profits. As a default, all regular company and group journals are booked on the automatic journal type blank, i.e. registered basic data.
Procedure
- On the Maintain menu, click Special Utilities/Data Entry - Automatic Journals. The Data Entry - Automatic Journals window opens. This window is by default closed for editing. You will only be able to view generated and previously manually created automatic journals. To open the window for editing, click the Unlock button and enter keys supplied by your local IBM® Cognos® office.
- In the Actuality, Period, Consolidation Type, Group, Company, Journal Type and Automatic Journal Type text boxes, enter the relevant information for which you want to view or enter automatic journals. You cannot save automatic journals on BASE (blank). The journal number series starts at 1.
- Click the New button to create a new journal. The next available journal number is displayed in the Journal Number list box. From the list box you can also select the journal number of an automatic journal you want to edit.
- Enter a description of the Automatic Journal in the Journal Text box.
- In the Account and Dimension 1-4 columns, enter the account code and relevant dimension codes for each journal entry. The account name is automatically displayed in the Text column.
- Enter the amount in the Debit/Credit columns or in the Amount column. The settings for these columns can be changed in the general configuration, on the General 3 tab.
- Repeat steps 5 and 6 until all journal entries have been entered.
- Click Save. At the lower left hand corner of the window a debit/credit balance is calculated.