Define Movement Extensions - The Define Tab

Movement extensions are defined in the same way as accounts.

Procedure

  1. On the Maintain menu, click Account Structure/Movement Extensions - Define. The Movement Extensions - Define window opens.
  2. On the Define tab, click the New button to create a new movement extension. All fields are cleared for entry.
  3. In the Code text box, enter the new movement extension. The code can consist of no more than three alphanumeric characters.
  4. In the four Name and Short Name text boxes, enter both full and short names of the movement extension in both the group and local languages.
  5. In the Account type text box, enter the relevant account type code.
  6. In the Decimals text box, specify how many decimals to allow at data entry for the current movement extension. This only applies to statistical accounts. For summation accounts, the number of decimals will be determined by the accounts included in the summation account with the least decimals. The number of decimals for the account types A, L, I, C and E is determined by the decimals defined per currency code in the Define Currency Codes window.
  7. In the Intercompany text box, enter the relevant intercompany code if the movement extension is used for intercompany balances. For more information, see Intercompany Codes.
  8. In the Investments text box, enter a code that defines whether the movement extension is used for investments in group companies or external companies. The two codes are:
    • I - in Group Companies
    • E - in External Companies

    The I code enable the use of the investment elimination templates.

  9. Select the relevant movement extension options:
    • Consolidate: Select this to include the movement account in the consolidation process.
    • Sign Change: Select this if the movement account is to be handled with reversed sign. The default sign is determined in the general configuration, on the Reconcile tab.
    • Comments: Select this to enable the user to enter a comment on a reported value in the data entry window. If this option is not selected, the movement account will not be open for entering comments during data entry.
    • Mandatory Comment: Select this to make it mandatory to the user to enter comments on this movement account during data entry.
    • Counter Dimension: Select this to enable the use of intercompany transactions with extended dimension 1. This is useful when the counterpart enters intercompany balances on a different dimension.
  10. Select relevant options for copying journals the alternative way:
    • Reversing Journals: Select this to copy the movement account according to alternative rules for reversing journals when copying journals. This is only applicable when the same option is selected in the general configuration, General 3 tab.
    • Non-reversing Journals: Select this to copy the movement account according to alternative rules for non-reversing journals when copying journals. This is only applicable when the same option is selected in the general configuration, General 3 tab.
  11. In the Reconciliation Between Accounts text boxes, enter a reconciliation code and the extension code to reconcile the current extension against. Reconciliation codes and references to other movement extensions determine how a specific movement account will handle opening balances, and reconciliation between accounts. It is also possible to copy opening balances. For more information, see Reconciliation Codes.
  12. In the Conversion Method text boxes, enter the conversion code and the possible movement extension to refer the conversion code to. Currency translation codes are normally only specified for detail accounts. For more information, see Currency Translation Codes for Accounts.
  13. In the Summation Rules text boxes, enter a + or a - if you want to add or subtract the movement extension value from another movement extension and specify the extension to which or from which the value should be added/subtracted. A movement extension is automatically turned into a summation extension when other movement extensions are totaled to it. A summation extension is displayed in red text.
  14. In the Extension Description section, select the option button for the language to use and enter a description of the movement extension in the text box. This description can be viewed in the data entry window.
  15. Click Save. The new movement extension appears in the movement extension list below the currently selected movement extension. You can change the sort order of the movement extensions later on the Reorder tab.
  16. Click Close or open the Overview tab.

Results

To create movement extensions you need to select Use Movement Accounts in the general configuration. Only the base accounts with exactly the specified base account length can be used for movement accounts. A movement extension may consist of no more than three characters. The movement extension and the base account together may consist of no more than 13 characters. This means that the base account may consist of no more than 10 characters if you are using movement extensions.