Define Automatic Journals - the Condition Tab

On this tab you can see the definition of what you should do if a particular condition applies to the automatic journal. A condition interacts with the coefficient or a condition account.

Note: The Conditiontab is directly connected to the Define tab, which means that the defined condition is valid for a particular automatic journal.

Before you begin

You can use the following conditions:

  • None - A normal automatic journal is defined as None, that is, it is always performed.
  • If > (greater than) or < (less than) has been selected, the amount in From Account will be compared to the coefficient. If the condition is met, the result will be booked in To Account in the control table.
  • If * (multiplied by) or / (divided by) has been selected, the amount in From Account will be multiplied by or divided by the coefficient and the result will be booked in To Account in the control table.
Note:

If you have defined the Condition Account field in the control table for the automatic journal, these condition accounts will be used in the calculation instead of the coefficient, provided that there is no coefficient. From Account will then be compared to the condition account, and if the condition is met (for example, the amount in the from account > the amount in the condition account) the result of the calculation (in this instance the amount in the From Account) will be booked in the To Account. If the condition is not met, nothing happens.

Procedure

  1. On the Maintain menu, click Configuration/Automatic Journals/Define. The Define Automatic Journals window opens.
  2. Select the automatic journal you want to set a condition for.
  3. On the Condition tab, select a condition for the automatic journal:
    • None
    • > (greater than)
    • < (less than)
    • / (divided by)
    • * (multiplied by)
  4. Enter the coefficient for the condition selected above, or use a condition account instead. You can also leave this field blank and use the Condition field in the control table instead, where the value in the From Account and the value in the Condition Account will be compared.
  5. Click Save.
    Note: If the condition defined here is not fulfilled when the automatic journal is run, no automatic journal will be created. To make sure you always create a journal for posting on one or the other account, create two automatic journals with the opposite conditions.