Copy Group Journals between Group Companies

You can use this function to copy group journals between different groups with the rest of the conditions unchanged. You can only copy group journals from one group company at a time.

One reason for copying group journals between groups can be that a structural change takes place. Before you can copy group journals between groups, you must define the group you are copying to in the company structure.

When copying group journals, you can choose to copy only fixed/reversing type journals or to copy all journals.

The default setting allows you to only copy fixed/reversing journals. You can change this setting if you want to copy all the journals.

The copying is a simple copying, in which changes cannot be made, which means that existing values are stored in exactly the same way as previously. All selected journal types and all forms will always be copied.

Both companies that you are copying from and to must be of the same type. For example, you must copy a group company to another group company. They should also have the same currencies since there will be no currency translation done when copying.

If you, while copying, want to clear the group journals that are already booked on the group you are copying to, select the Clear Existing Group Journals for Current Selections Before Copying check box.

Procedure

  1. On the Group menu, click Copy/Group Journals Between Groups. The Copy - Group Journals Between Groups window opens.
  2. Enter the actuality and period or periods for which you want to copy group journals.
  3. In the Journal type box, enter the journal type(s) you want to copy. If you leave the text box empty reported values will be copied.
  4. Enter the consolidation type and group you want to copy group journals from.

    You can only copy one consolidation type and group at a time.

  5. Enter the consolidation type and group you want to copy group journals to.

    The groups that you are copying from and to must be of the same type.

  6. Select the relevant option button for the group journals you want to copy:
    • Only Fixed/Reversing Journals: Select this to copy all fixed (F) and reversing (R) group journals. When you copy fixed/reversing journal entries, the numbering of the copied journal entries can change. This can be due to the fact that there are some temporary group journals among the fixed/reversing group journals in the period from which you are copying. If you do not want the numerical order of the group journals to change after copying, select Copy Journals Without Changing the Journal Number in the General Configuration using the General 3 tab.
    • All Journals: Select this to copy all group journals, that is, journal types R, F and T.
  7. Select the Clear Existing Group Journals for Current Selections Before Copying check box to overwrite any values already registered for the current consolidation type and group.
  8. Click Run. The copying is a simple copying, in which changes cannot be made, which means that existing values are stored in exactly the same way as previously. All selected journal types and all forms will always be copied.