Copy Group Journals

This function is useful when you are booking the same or similar group journals from period to period.

The various options for copying in IBM® Controller are described in the next section.

Journal Number

If you are only copying fixed/reversing group journals, you can change the numerical order for the copied journal entries from the one in the period you copied from. If there are journal entries with copy rule T in the number series, the journal entries change numbers after copying, as the main rule specifies that there should be no gaps in the number series. This can be important for currency translation of group journals by transaction.

If you do not want to change the journal numbers when copying, you can always choose to copy all of them instead.

Recommendation: Always create temporary journals last, so that they do not affect the numerical order when you copy the fixed/reversing group journals.

If you want to be sure that the journal number order will not change, another option is to change the main rule. Select Copy Journals Without Changing the Journal Number, in the general configuration using the General 3 tab. However, this option can result in gaps appearing in the numerical order.

Note: A change in the numerical order can create problems in the currency translation, especially for accounts coded with conversion codes Cand I.

For more information, see Currency Translation of Company Journals.