Here you define the automatic journal types, which are
used as database identities for the automatically generated journals.
Just as with journal types, you can define your own automatic journal
types, although in order to use these they must be used in user-defined
automatic journals, as a booking to an automatic journal type can
only be made via automatically generated transactions. All transactions
where the automatic journal type code is not equal to blank (i.e.
reported values), are generated by the system. The system contains
a predefined automatic journal type, Base Value (blank), and this
automatic journal type is connected to the contribution version
BASE (base values).
Procedure
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On the Maintain menu, click Configuration/Define/Contribution Versions/Automatic
Journal Types. The Define Contribution Versions/Automatic
Journal Types window opens.
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On the Automatic Journal Types tab,
click the Add New Row button on the right-hand
side toolbar to add a new row at the bottom of the list.
The automatic journal type blank and the numbers 1-99 cannot
be used as they are pre-defined to represent system generated transactions
for group eliminations. The code should consist of two alphanumeric
characters. At least one of the characters have to be one of the
letters a-z.
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In the Code column, add the new code.
The code should consist of two alphanumeric characters. At least
one of the characters have to be one of the letters a-z.
-
In the Name - Group and Name
- Local columns, enter a description of the automatic
journal type in both the group and local languages.
-
Click Save. To add the automatic journal
type to a contribution version, open the tab Contribution
Version.
Results
Note: When working in this window, you should not create
a Contribution Version and an Automatic Journal Type with the same
code.