Viewing the Status of Companies

You can use this function to obtain the reporting status for specific companies for each submission.

The reporting status keeps track of how far work on a particular company has progressed for each period, actuality and submission. The status code for the company in question is updated as soon as a company has been reported or reconciled. The selected submission shows the forms involved, the status of the individual forms, and the status of the submission. The status is determined by the following:

  • Actuality and period
  • Submission
  • Company

Four Status Codes

There are four different status codes for reporting status:

  • Missing - there are no values entered in the company.
  • Reported - there are values entered in the company.
  • Reconciled - the company has been reconciled without differences.
  • Ready - the company has finished reporting and may be locked, depending on the settings in the general configuration.

Status Details

In the section Status Details in the Company Status window you can view when a status change happened on a certain submission and who made the change. Time, date and user name is displayed. This information is included if you select to print the Company Status information.

When is the Reporting Status Set?

If there are no values entered in the company, the reporting status is Missing. If you enter a value in a form, the overall company status changes to Processing. You can carry out the reconciliation once all forms have the status Reported or N/A. You cannot update a company's status to the status code Reconciled until a reconciliation has been carried out. Depending on the configuration, differences can be accepted. After the company status has been changed to Reconciled, you are able to update the company manually to Ready. In the Company Status window, click the Ready button.

Reconcile More than One Submission

If the current period contains just one submission, the reconciliation takes place for that submission. If reporting is sub-divided into a number of submissions, reconciliation takes place for all submissions in succession. In the case of the first submission, only that submission is reconciled. In the case of the second submission, the reconciliation applies to the accounts and forms included in submission 1 as well as submission 2.

Note: The first submission must be reconciled before the second submission can be reconciled and so on.

Rules for Reporting Status

The general configuration has some options that affect the way the status is set:

  • Use Period Locking on Company Level means that the selected actuality, period, company, and submission will be locked for the defined closing version when the company status is updated to Ready. Otherwise, the reconciliation will be made according to the definition on the Reconcile tab in the general configuration. When a company journal is entered on a journal type that is not included in the selected closing version for locking, then the company status remains Ready. To indicate that there is a change, the group status changes to Processing.
  • Set Status for Submission to Ready after Reconciliation means that after a reconciliation without differences the reporting status of the company is set to Ready immediately, and not to Reconciled. If you select this option and the option above, the system automatically locks the company and the submission for the selected closing version, preventing any further processing. When you do not set the option Set Status for Submission to Ready after Reconciliation and the status of the company reporting is Reconciled, then the company is open for data entry and not locked. When a company journal is entered on a journal type that is not included in the selected closing version for locking, then the company status remains Reconciled. To indicate that there is a change, the group status changes to Processing.
    Note: The status of an imported company journal will be set to Processing irrespective of the journal type.
  • Largest Difference Accepted During Reconciliation is only applicable to the reconciliation options of Between Accounts and Opening Balances.

The reconciliation options Active/Passive, Between Accounts, and Opening Balances must be reconciled at the same time. Differences in active and passive will be accepted only if the Ignore Balance check box is selected for the period or submission in the Define Submission window.

For more information, see General Configuration Settings.

Form Status

Each submission contains a number of defined forms. The forms defined for the submission in question are listed under the company status heading. The form status affects the reporting status. The following information is being provided:

  • Form code and form name.
  • The status of each form.
  • When the last change was made.
  • The users making recent changes.
  • The system module used to make recent changes.

Three Status Codes for Forms

  • There are three different form status codes:
  • Missing - there are no values entered in the form.
  • Reported - there are values entered in the form.
  • N/A - you do not want any values to be reported in the form.

Change Form Status

  • You can change the form status as follows:
  • Missing can be changed to N/A.
  • N/A can be changed to Missing.
  • The status is automatically changed from Missing to Reported when you enter a value in the form. If a form has status Missing, the reporting unit should communicate if it shall not be reported by setting the form status to N/A. If a form has the status of Missing, then the reporting status cannot be updated.

Relationship between Form Status and Reporting Status

The reporting status changes according to the form status:

Table 1. Form status and the related reporting status
Form Status Reporting Status
All forms have the status Missing Missing
At least one form has the status Reported Processing
All forms have the status Reported or N/A and have been reconciled. Reconciled
All forms have the status Reported or N/A and have been reconciled and marked as ready. Ready