Copy Opening Balances for Reported Values

Complete the following steps to copy opening balances for reported values.

Procedure

  1. On the Company menu, click Copy/Opening Balances for Reported Values. The Copy - Opening Balances for Reported Values window opens.
  2. In the Actuality and Period text boxes, enter the actuality and period to which you want to copy opening balances from the previous period.
  3. In the From OB Actuality text box, either leave the suggested actuality or enter the opening balance actuality you want to use for the selected actuality and period. The OB Period text box automatically displays the previous period from which to copy the opening balances.
  4. If you want to copy opening balances from companies within a specific group, select the Group option button. In the Consolidation type and Group text boxes, enter the relevant information you want to copy opening balances from. Select the Include Subgroups check box to copy opening balances from all subgroups within the specified group.
  5. If you want to copy opening balances from one or several companies, select the Company option button and enter the company code(s) in the Company text box.
  6. If you want to select several items, press the Ctrl key and click the next item. Click OK. The text box displays the characters ">>" to indicate that more than one item has been selected.
  7. In the Currency Type text box, enter the currency type you want to copy opening balances for.
  8. Select the Clear Existing OB Accounts for Reported Values for Current Selections Before Copying if you want the existing values to be overwritten before copying the opening balance.
  9. Click Run. The opening balances will be copied in the specified currency for the reported values and there will be a check made of the period's form set. Period values and detail information on intercompany balances are copied.

Results

  • To be able to copy opening balances, you must have defined accounts with the reconciliation codes (Reconciliation between Accounts) J or L in the account structures. Code J is used to enable a reconciliation and to carry out the copying of the opening balance. Code L is used to change sign during reconciliation or copying.
  • J = Copy previous year's closing balance +.
  • L = Copy previous year's closing balance -.