Check Structure Versions

You can date-stamp structures for accounts, forms, configuration, companies, the four extended dimensions and reports.

By labelling the structures with dates before exporting them, you can check that the recipient sites have upgraded their structures. But you can also make changes in the structures without affecting the version date, this date is only created when you click on the Version button.

The code in the Source column represents the function where the structure was last changed:

  • L (Local) - indicates that the structure was last changed in the local database.
  • I (Imported) - indicates that the structure was last changed by importing structure files.

Procedure

  1. On the Maintain menu, click Structure Versions. The Structure Version window opens.
  2. To generate a version date, click the Version button for each relevant structure. The current date appears in the Version Date column. This date corresponds to the date on which an import file containing data was added.
  3. To remove a version date, click Change for the relevant structure.

Results

When subsidiaries or subgroups export data files, the structure version dates will also be exported. When the parent company imports the data file, the structure version dates will be compared. Any discrepancies will be reported and a warning is displayed that the files were created with a different structure version.