Define Import Specifications - the Delete Tab

In this tab you can define which forms or extended dimensions should be deleted before new values are imported.

If you are not using the delete function and you are importing a new file for the same period as the one for which you have already imported values, only the values for the present accounts, in the most recently loaded file, are overwritten. To ensure that previously imported values are deleted you can define the forms and dimensions to be deleted during the import.

Procedure

  1. On the Transfer menu, click External Data/Define Import Specification. The Define Import Specification window opens.
  2. In the Specification list box, select the specification you want to change, or click the New button and enter a new name and press Enter.
  3. On the Delete tab, in the Type of Information to Delete area, select the relevant option for what type of information you want to delete: Form or Extended Dimension 1-4.
  4. In the list box to the left, select the forms or extended dimensions you want to delete and click the right arrow button to move the selected items to the list box to the right. The selected items will be deleted before importing the file.

    Click the double arrow button to move all items from one list box to another.

  5. Click Save and Close.