Define General Configuration - the General 2 Tab

You can define features such as the following:

  • Whether to use movement accounts and the length of the account codes
  • Whether to use the advanced account view function.

    For more information, see Account Structure Tree View

  • Whether to use the IC account template.
  • Whether to override the IC account template in data entry if the Use IC Account Template is selected.
  • The names of extended dimensions 1-4 and whether they are active.
  • Whether investments should be stored in the local currency or in the group currency
  • Whether the investment elimination templates in the Shareholdings and Investments should be entered with balance control
  • Whether investment adjustments should be included when reconciling between closing and opening balances

Procedure

  1. On the Maintain menu, click Configuration/General, and then the General 2 tab.
  2. Select Use Movement Account to enable generation of movement accounts. The Field Length of Base Account text box can be changed from 1-10. The Field Length of Movement Extensions text box can consist of 1-3 characters.
    Note: Once the length of a base account is defined and used for generation of movement accounts, it should not be changed. All previously generated movement accounts will be deleted when generating movement accounts with the new base account length.
  3. Specify the length of the base accounts to use for generating movement accounts.

    The maximum length of movement extensions is fixed.

  4. If you want to be able to view accounts in a tree structure in Maintain/Account Structure/Define, click Advanced Account View.
    Note: In order to display the accounts in the tree view, you must click Generatein Maintain> Account Structure> Define.
  5. If you want to control which counter companies a specific intercompany account reports to, select the Use IC Account Template check box.

    You define the intercompany account template from the Group/Data Entry/Intercompany Account Template menu.

  6. If you want to enter new rows in data entry with counter companies not included in the intercompany account template, select the Allow Overriding the IC Account Template in Data Entry check box.
  7. In the Name - Group and Name - Local text boxes, type the names of the active extended dimensions that you want to use in the system in both the group and local languages. If you select Active, the extended dimension names defined here, both in the group and local languages, will replace the default names "Extended Dimensions 1-4" throughout the system. The language used for displaying the extended dimension names is selected in the Personal Defaults function.
  8. Choose the currency to store investments in by clicking either the Group Currency or the Local Currency button.
  9. In Investment Elimination Template, you determine how to handle balance control when entering investments.
  10. In the Investment Adjustment fields, select the Legal Consolidation Type you want to use.
  11. If you want investment adjustments to be included when reconciling closing and opening balances, select the Enable Reconciliation Between Closing and Opening Balances for Investment Adjustments check box. This option is available only if you activated at least one of the automatic journals E600-E603 in the Configuration/Automatic Journals/Define window.
  12. Click Save, and then click the General 3 tab.

Results

The selection in step 5 is only performed once when the system is installed. If you change this setting later on, it will affect all entered and calculated acquisition transactions.