Create Security Groups

Security groups must be defined before you define rights for specific users or user groups.

The purpose of security groups is to collect the menus, companies, forms and so on, that a certain user or user group should have access to. Security groups can be defined for the following areas:

  • Menus
  • Companies
  • Extended dimensions
  • Closing versions
  • Forms
  • Reports
  • Approval of journals
  • Import specifications in Cognos Controller Classic
  • Lookup tables in Cognos Controller Classic
  • Import specifications in Controller Web
  • Lookup tables in Controller Web

Access Levels

Access levels are applied to all security group types except for security groups for menus. There are two access levels:

  • Read-Only access - the users in the security group only have access to view details and values, not to change them. Items that are read-only are displayed with the code R in the Selected list box.
  • Read / Write access - the users in the security group can change details and values. Items that a user has read/write access to are displayed with the code W in the Selected list box.

Example:

The INPUT security group contains a selection of menu options with read and write access to the menu options for data entry of values, reconciliation and the export/import of values.

Note: When you create a new report, import specification, or lookup table, it is added to the security group you belong to.