Copy Company Journals between Periods

You can copy company journals between periods.

Procedure

  1. On the Company menu, click Copy/Company Journals Between Periods. The Copy - Company Journals Between Periods window opens.
  2. If you want to copy company journals from companies within a specific group, select the Group option button. In the Consolidation type and Group text boxes, enter the relevant information from which you want to copy company journals. Select the Include subgroups check box to copy values from all subgroups within the specified group.
  3. If you want to copy company journals from one or several companies, select the Company option button and enter the company code(s) in the Company text box.
  4. Enter one or more currency types and journal types that you want to copy company journals for.
  5. Enter the actuality and period you want to copy company journals from. When you copy company journals over a year-end, the From period must be the last month or week of the year. The last period of the fiscal year is defined in the General Configuration function, General 1 tab.
  6. Enter the actuality and period you want to copy company journals to.

    Depending on how the periods are defined for entering journals, in columns or as detailed journals, different values will be copied when the From and To periods are not defined the same way:

    • When copying from journal entry periods to journal entry periods, the journal entries are copied.
    • When copying periods in columns to periods in columns, columns are copied.
    • When copying journal entry periods to periods in columns, columns are copied.
    • When copying periods in columns to journal entry periods, nothing is copied.
  7. Select the relevant option button for which journals you want to copy:
    • Only Fixed/Reversing Journals: When you copy fixed/reversing journal entries, the numbering of the copied journal entries can change. This can be due to the fact that there are some temporary company journals among the fixed/reversing company journals in the period from which you are copying. If you do not want the numerical order of the company journals to change after copying, select Copy Journals Without Changing the Journal Number using the General 3 tab in the general configuration.
    • All Journals: Select this to copy all company journals, that is, journals with copy rules R, F and T.
  8. Select the relevant copy options:
    • Copy Without Year-ending Rules: If you use this function, the normal rules for copying over a year-end does not apply. An example of when you can use this function is if you want to copy from account to account without CB-OB transfer.
    • Clear Existing Company Journals for Current Selections Before Copying: Select this to clear all existing values for the target group/company, currency type, journal type and actuality/period before copying the values.
    • Create Log Report for Analysis of Year-Ending Rules: Select this to generate a log report of what has been copied. In this report you can see all six steps for the year-ending rules displayed as columns. The log report can only be created if you copy over a year-end and if you have not selected the option Copy without Year-Ending Rules .
  9. Click Run.

Results

In the currency translation of journals the details are converted and due to this it is very important that the journal number code is not changed from one period to another. Always place journals with the temporary copy rule at the end of the journal number order so that there are no gaps in the numerical series when copying fixed and reversing journals.