Generate Reports on Group Journals

You can use this function to view and print reports on all types of journals.

The report covers company, group and automatic journals. The report can be both restricted in its scope and sorted by:

  • Account
  • Journal Type and Automatic Journal Type
  • Journal Number
  • Date

For more information, see Generate a Journals Across Report.

The restrictions in terms of account, journal number or date defined in the lower part of the window apply regardless of which reports you are printing.

The content of the report will depend on the sort order and any restrictions in the selection. For example, if you select to sort by journal type or by journal number, the report will contain each journal in detail, entry by entry. You can view all the information displayed and entered when the group journal was created. If you have selected several types of reports, these are printed one after the other.

Procedure

  1. On the Group menu, click Reports/Journals. The Reports - Journals window opens.
  2. Select the relevant check box to decide the sort order of the journals displayed in the report. If you select more than one report, they will be sorted one after the other.
  3. Enter the actuality, period, closing version and contribution version for which you want to generate the report.

    If you do not want to include any journal types, choose closing version REPO.

    If you do not want to include any automatic journals, choose contribution version BASE.

  4. In the Consolidation type and Group text boxes, enter the relevant information for which you want to generate the report.
  5. Leaving the default check mark in the check box for All Companies - Only One Level will print a report with all companies belonging to the group and consolidation type entered above. To print the report for one or several companies or groups, clear the check box and enter the relevant companies or groups.
  6. If applicable, select a specific currency code.
  7. Leaving the default check mark in the check box for According to Group Selection will print the journals in the currency of the group and consolidation type entered above. To print the report for another currency, clear the check box and enter the relevant currency type or change the group and consolidation type selected above.
  8. To generate the report for specific accounts, journal numbers, amounts, or date of creation or change, clear the All check box and enter the relevant selection in the text box.
  9. Click the Preview button to generate the report.
    Note: Only companies and companies in subgroups belonging to the selected group and consolidation type above will show in the list of available companies when clicking the Show Valid Choicesbutton next to the company text box.