Create User Groups - the Settings Tab

Here you define user groups, which are linked to security groups. Then each user is included in the relevant user group.

By clearing the Security System Enabled check box you can temporarily disable all restrictions, without needing to redefine the restrictions when you enable the security system again.

Procedure

  1. On the Maintain menu, click Rights/Users. The Users window opens.
  2. Select User Group from the Create New drop-down list box, or select an existing user group in the tree structure and click the New button.
  3. On the Settings tab, enter the user group code and the group name in both the local and group languages.
  4. Select the parent group to which the new user group belongs, if you want to create a hierachy of user groups.
  5. Define the Password Settings. If Expires After is left blank, the password will never expire.
  6. Define User ID Length.
  7. Select the relevant data processing options:
    • Reconcile Before Export - to force the users to reconcile their period values before exporting them.
    • No Export of Incorrect Data - to prevent users from exporting data containing reconciliation errors.
    • Force Status - to force users to run consolidation with the status function.
    • Lock Data at Export - to lock the exported period for further changes when the data has been exported.
  8. Click Save and open the Limitations tab.
    Note: An administrator can change his own rights.