Enter Shareholdings and Investments in External Companies, Option 2

You can use this function to enter external shareholdings and investments from the owning companies' perspectives, up to and including a given period.

Note:
  • From Data Entry - Reported Values, you can use the form to limit the available accounts.
  • If you are using an account with dimensions, it is mandatory to select the dimensions you want to book the transactions to.

You can enter transactions for each account that is intended for external investments. This must be defined in the Define Account Structure window. You can register external shareholdings and investments under the user-defined company codes created in this window. This means that you do not need to have these companies defined in the Company Structure/Define window.

Book External Investments in main accounts and not in movement accounts. Even if you use movement accounts, investments in external companies from previous periods are accumulated to the same transaction account and not shown as opening balances. All transactions until the 'Up to Period' are included in the current period's transactions and there is no split between the opening balance and this year's change. This only applies to investments in external companies and not investments in internal companies.

Procedure

  1. Open the Data Entry / Shareholdings and Investments in External Companies window in one of the following two ways:
    • On the Company menu, click Data Entry - Reported Values. Make your selections and click the Open button to display the selected form. Select the value cell of the account that is defined to be used for investments in external companies and click the Shareholdings and Investments button on the right-hand side toolbar.
    • On the Group menu, click Data Entry - Shareholdings and Investments in External Companies.
  2. If you have selected Data Entry - Shareholdings and Investments in External Companies, you can enter the parent company code and the period up until which you want to enter shareholdings in external companies and click Open.
  3. Enter the company code and the company name of the acquired company. The code can be any code and must not exist in the company structure.
  4. Enter the acquisition transaction date and the owned and vote percentages. Do not use the 1st of January as transaction date. This date is earmarked for system calculations.
  5. Enter the account, extended dimension 1-4, and booked amount.

    This account must be defined as an account for investments in external companies in the Account Define window.

  6. If necessary, enter information about the number of shares, nominal amount and the market value.
  7. Click Save.