Enter Start Rates

This function gives you the possibility to ensure that manual company and group journals will contain correct currency converted historical values.

You only enter start rates when you first start using IBM® Cognos Controller and only on already existing journals. You enter the start rates on existing journals, that is, you enter the company and group journals for the year-end period prior to the year you will start the consolidation first.

You will not be able to change the journal, only enter the amount in the converted currency you want Cognos Controller to use when running currency translation the following year.

Note: If you run the currency translation for the same period as you have entered start rates, new amounts will replace the entered converted amounts.
Note:
  • You are not able to change the journals in this window. To do that, you need to go to the original journal in the menus Company/Data Entry - Company Journals, Group/Data Entry - Group Journals. In this menu you can only enter the currency converted amount you want the system to use when consolidating the following year.
  • If you run the currency translation for the same period as you have entered start rates, the entered, converted amounts will be replaced.
  • Since all journals are currency converted to all currencies further up in the consolidation structure, you need to enter start rates in all currencies found in groups where this company/group is consolidated, all the way to the top.
Tip: If you want to hide the window header, select View/Header. The top part of the window is hidden.

Procedure

  1. On the Maintain menu, click Configuration/Start Rates. The Start Rates window opens.
  2. Select the type of journals you want to enter start rates for:
    • Company Journals
    • Group Journals
  3. In the Actuality and Period text boxes, enter the actuality and the last period of the preceding year on which you want to enter start rates.

    The selected period must be the year-end period the year preceding the year you will start consolidating the system. Example: If the system will be consolidated the first time in 2003, the period 0212 is entered.

  4. If you are entering start rates for company journals, enter the consolidation type, group, company and journal type for the journals you want to enter start rates on. The consolidation type and group determine the currency.
  5. If you are entering start rates for group journals, enter the consolidation type, group, group (the group journals are stored on) and, if valid, journal type for the journals you want to enter start rates on. The consolidation type and first group code determine the currency.
  6. Click Open. The last saved journal number is displayed.
  7. Select the journal number you want to enter start rates for in the Journal Number text box. All entered information about the journal itself as well as the transactions, except for the amounts are displayed.
  8. If you are entering start rates on an intercompany account, select the value field and click the Intercompany Details button on the right-hand side toolbar. The Intercompany Popup window opens with all entered transactions except for the local amounts. Enter the amount in the selected currency and click OK to return to the Start Rates window.
  9. Click Save.